The Trustees present their annual report together with the financial statements of the Conniburrow Community Association Limited for the year 1 April 2021 to 31 March 2022. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the Company qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the 's, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) " (effective 1 January 2019 ).
a. Policies and Objectives
Our aims and objectives remain unchanged and are set out in our Memorandums and Articles of Association. As a non-profit charity we continue to meet our aims and objectives, providing leisure facilities for Conniburrow and its environs. The Centre is well used and outcomes have been good with hiring being consistent mainly of the Community Hall. COVID has been lifting slowing and bookings increased significantly. At the start of the groups have only been able to have 15- 30 people. The CCA have ensured compliance with all government restrictions and as and when they were announced. We commenced Youth football as allowed at the time.
Went in to discussions with MK Diamonds for use of the baseball facility for Adult Softball, however having taken on the full responsibility of maintenance of grounds costs as well as the buildings they were unable to afford the costs. Out quote was based on figures received from Serco the Councils ground maintenance company at the time.
Drainage continues to be an issue on the Playing field flooding during rainy season still persist even though the field was developed 2012-2014. Efforts are ongoing to alleviate the situation. In addition to that, the CCA were not delivered the Adult size pitch as contained in the Development Plans which commenced in 2012. The Field was delivered in 2014 with an 11 v 11 pitch only suitable for youth football. This is a major issue for our ability to raise revenue from adult football.
We did however; negotiate a contract with Woburn and Wavendon Adult Football Club. They were unable to continue due to complaints that the pitch was short and the away teams were not happy with that situation. The Baseball pitch is also only suitable for youth baseball and adult softball but was not maintained by MK Council and therefore required as per a report from Cutcrew Ltd requested by CCA. The CCA have advertised the facility continuously since 2012 for hall hire, football and baseball on the playing field, and netball, tennis, badminton on the courted area, which was badly damaged by tree roots and was in need of repair, this has been ongoing for many years. This was clearly evidenced by our signs on the building the courted area and the field area. The disrepair rendered the MUGA a safety hazard. The trees were removed in February 2021 and the MUGA repaired in August 2021. As from April 2021 the CCA were fully responsible for maintenance of the whole facility. The CCA have successfully tendered and appointed a contractor to carry out groundworks.
Thank you to our trustees and general management committee for their continued hard work and dedication working to improve the wellbeing of our community and its environs with special focus on our youth and senior citizens with a place to go and engage with others of the same ilk and expand the group.
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities they should undertake.
ANNUAL REPORT TO TRUSTEES- 2021-2022
Overview:
Since 2012 when the Centre building was handed over and the playing field in 2014 Conniburrow Community Association has worked hard to enhance Sport in Milton Keynes. We contributed £50K grant funding to the development of the facility. Having waited 4 years unable to use, or access to the Playing Field. From the time the field was handed over to us in 2014 "incomplete" in some aspects, we have collaborated with MKC and other local groups and promoted baseball, Softball, Futsal (MK European City of Sport 2020), girls football, local Football club, tennis, badminton, netball, sports days fun days etc., started our own local Youth Football Club for the community Conniburrow Utd FC. Amongst other activities, this could not be possible without promoting good relations with our community. These events are recorded on this our Facebook page and website and issued Newsletters.
In the early morning of 31st January they and their MKC forfeited out 35 years lease agreement. We were prevented access to our personal belongs and equipment including our office data held on our computers in the facility for 22 days. This limited our ability to legally respond in a timely manner.
It was cited that the complaints was mainly from Great Linford Parish Council, who now have the management of the facility. In September 2021 we sent proof of remedies we made, in good faith done everything they asked and forwarded the evidence to their solicitors via our solicitors. It is to be noted that, MK Councils Lawyers sent us an email to inform us that we would hear from them shortly with a full explanation. THEY DID NOT REPLY. We waited as there was nothing more we could do other than continue to manage the facility implementing the changes we had made.
It is to be noted that the CCA were handed an empty shell in 2012. The signage at the front of the building was designed and installed by the CCA at our own cost. The CCA purchased the entire equipment, cooker, fridge freezer microwave, storage shelves, tables’ chairs blinds, floodlights also new goalposts etc. For some reason MKC and GLPC who thought our property were owned by MKC so they hired people to clean our kitchen equipment no questions asked. When we arranged to collect we were sent an email by GLPC that it was not acceptable and that MKC would issue a Section 41, which they subsequently done and told us that GLPC were interested in in our cooker and freezer.
We contracted Cutcrew Ltd to carry out field maintenance. The cost of maintenance was fully turned over to the CCA in April 2021 for the playing field costing £900 per month. We put the matter out to tender and achieved a better contract. This price being approximately half the cost of what the Councils grounds maintenance Serco was charging us. MK Council expected us to fail and especially after Covid Lockdowns instead we have managed the organisation and our finances and thrived much to the Councils disappointment.
It is also to be noted that the CCA had no debts outstanding. We were paid up for the building maintenance, and all utility bills.
Post Covid Initiatives
The CCA also initiated post COVID initiatives. And wrote to its clients and potential clients i.e. MK Diamonds, Great Linford Parish Council, Big Local, Germander Park School, Southwood School, Baseball UK, held a public meeting in September to hear from the Community. We advertised on our website, and Facebook page notice boards. In addition we introduced a free Legal advice Service, Hair Affair (for peoples with challenging hair), Cake Decorating sessions, Coffee Morning, Carol Service, NHS immunisation clinics etc.
Conniburrow Community Association continues to serve its community focussing on the hiring of its facilities providing for a range of age groups and in particular the youth and senior citizens. We are proud that Germander Park School are able to run their annual sport day courtesy of the CCA, and the Army Cadets use the facility twice a week, CCA Senior Citizens club, Arise Church, Tamil Lunch Club, Woburn and Wavendon Football Club, Martial Arts, etc. We arranged talks with Germander/Southwood School regarding baseball for the children. This was not to be realised due to the forfeiture which has become our only negative impact.
Conniburrow Utd FC – League Champions 2021
A major project is youth football. CONNIBURROW UNITED YOUTH FC (The Hares) a big thank you to our players, parents, and volunteer coaches for their commitment and hard work. This project commenced in April 2015 and is one of our flagship projects which have engaged the youth of our community. Four teams were active this financial year, U11 Boys, U13 girls, and U13 boys U15 boys. Competition has been erratic due to the Pandemic. Thanks to the dedication and hard work of our volunteer coaches, players and parents, we have managed to maintain play and Our U13 became League Champions of their Division.
Conniburrow (and its environs) Senior Citizens Club
Our Community Senior Citizens continue to meet weekly for their Friday Club.
Collaborations –
Army Cadets, ARISE Fellowship; Bucks & Berks FA, Friends of the Caribbean; Germander Park School, On the Verge (OTV); Thames Valley Police, Meetings with Big Local, Great Linford Parish Council, Community Public Meeting-Sept 21.
Reserves at 31 March 2022 were £31,243 (2021: £31,807)
After making appropriate enquiries, the Trustees have a reasonable expectation that the Company has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
FINANCIAL REVIEW
The trustees continue to monitor the reserves policy, which is set at £10,000.
Promote Girls Football in the year ahead in collaboration with Berks & Bucks FA. Bedford Girls League.
Promote and support/service small local groups to make use of the facility such as Coffee mornings, Senior Citizens initiatives .
In line with Company Objectives, future plans are in place for community focussed initiatives, Youth Football, promote the use of the facility for other activities.
Our aim is to continue to work in collaboration with interested groups/agencies in the area. Publicity through word of mouth, advertising and utilising social media/Facebook as well as our website.
COVID 19 Pandemic
Despite the pandemic our financial performance has increased. However we believe community matters and the Association is playing its part helping Conniburrow to be a better place to live and be proud of. We remain committed to work tirelessly to achieve its agreed aims and objectives providing facilities for hire and casual usage in Conniburrow and its environs. Our income grow has increased significantly since the lifting of the lockdowns. Government grants for periods of closure were awarded. Going forward, we are confident that funds currently held are sufficient to manage the facility even if there were further restrictions.
Conniburrow Community Association Limited is a company limited by guarantee, incorporated on 18 March 1996, and a registered charity. It is governed by its Memorandum and Articles of Association.
The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Trustees are recruited through advertising locally and attracting interested individuals who are assessed against
None of the Trustees has any beneficial interest in the company. All of the Trustees are members of the company and guarantee to contribute £ 1 in the event of a winding up.
The Trustees r eport was approved by the Board of Trustees.
The Trustees, who are also the directors of Conniburrow Community Group Ltd (Formely Conniburrow Community Association Limited) for the purpose of company law, are responsible for preparing the Trustees Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the will continue in operation.
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
I report to the Trustees on my examination of the financial statements of Conniburrow Community Group Ltd (Formely Conniburrow Community Association Limited) (the ) for the year ended 31 March 2022.
As the Trustees of the (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the ’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
accounting records were not kept in respect of the as required by section 386 of the 2006 Act; or
the financial statements do not accord with those records; or
the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
This report is made solely to the Company's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Company's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Company and the Company's Trustees as a body, for my work or for this report.
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The notes on pages 9 to 14 form part of these financial statements.
The director acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
Conniburrow Community Group Ltd (Formely Conniburrow Community Association Limited) is a private company limited by guarantee incorporated in England and Wales. The registered office is 52 Germander place, Conniburrow, Milton Keynes, Buckinghamshire, MK14 7DP, United Kingdom.
The financial statements have been prepared in accordance with the 's [governing document], the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The is a Public Benefit Entity as defined by FRS 102.
The has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling , which is the functional currency of the . Monetary a mounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention . The principal accounting policies adopted are set out below.
At the time of approving the financial statements, the Trustees have a reasonable expectation that the has adequate resources to continue in operational existence for the foreseeable future. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Cash donations are recognised on receipt. Other donations are recognised once the has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities .
At each reporting end date, the reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Financial liabilities are derecognised when the ’s contractual obligations expire or are discharged or cancelled.
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
Government grants:
Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of financial activities as the related expenditure is incurred.
In the application of the ’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
The average monthly number of employees during the year was: