Brown Edge Village Hall Limited |
(A company limited by guarantee) |
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For the Year Ended |
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Charity Number: 1169331 |
Company Number: 09808984 |
Brown Edge Village Hall Limited | |
Contents | |
Page | |
Legal and Administrative Information | 1 |
Trustees Annual Report | 2 |
Independent Examiner's Report | 4 |
Balance Sheet | 6 |
Notes to the Financial Statements | 7 |
Brown Edge Village Hall Limited | |
Legal and Administrative Information | |
Status | |
The organisation is a charitable company limited by guarantee, incorporated on 4 October 2015 and registered as a charity on 23 September 2016. | |
The company is established under a Memorandum of Association which established the objects and powers of the charitable company and is governed by its Articles of Association. The members of the company agree to a maximum liability of £1 each in the event of the company being wound up with insufficient funds. Should there be any surplus funds on the winding up of the company then this shall not be distributed to the members but to another charity with similar objectives. Under those Articles, the elected serving members of the Management Committee continue however one third retire each year but are eligible for re-election. | |
Directors and Trustees | |
The directors of the charitable company (the charity) are it's trustees for the purpose of charity law and through out this report are collectively referred to as the trustees. | |
The trustees serving during the year and since the year end were as follows : | |
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Charity secretary | |
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Registered office | |
G1 Bellringer Road | |
Trentham Business Quarter | |
Stoke on Trent | |
Staffordshire | |
ST4 8GB | |
Brown Edge Village Hall Limited | ||||||||
Trustees Annual Report | ||||||||
for the year ended 31 December 2020 | ||||||||
The trustees present their report along with the financial statements for the year ended 31 December 2020. | ||||||||
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's Memorandum and Articles of Association, the Charities Act 2011,the Companies Act 2006 and the Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 16 July 2014. | ||||||||
Management and governance arrangements | ||||||||
The Charity is a company limited by guarantee governed by its Memorandum and Articles of Association. It is registered as a charity with the charity commission. The Trust has a board which comprises currently of 7 Directors. The board is free to invite other directors to join if it so desires. It also has the ability to co-opt any other members with special skills. The board is responsible for overseeing the financial situation, propriety, and direction and policy of the Trust. |
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Risk management | ||||||||
The committee actively review the major risks which the charity faces on a regular basis and believe that maintaining reserves at the current levels, combined with an annual review of the controls over key financial systems, will provide sufficient resources in the event of adverse conditions. The committee have also examined other operational and business risks faced by the charity and confirm that they have established systems to mitigate the significant risks. | ||||||||
Objectives | ||||||||
The objectives are to further or benefit the residents of Brown Edge, Stoke on Trent and the surrounding and wider area, without distinction of sex, sexual orientation, race, political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents, | ||||||||
Public benefit | ||||||||
In shaping our objectives and planning our activities, the trustees have considered the Charity Commission's guidance on public benefit. | ||||||||
Achievements | ||||||||
The Charity has fullfilled its objectives to benefit the residents of Brown Edge and the wider area. | ||||||||
Financial review. | ||||||||
The Charity is financially sound at the balance sheet date. Total funds of £118,731 (2019: £124,742) will, in the opinion of the directors, enable it to continue its operations. | ||||||||
Reserves Policy | ||||||||
Reserve policy is to hold enough reserves to meet the current budget in order to ensure the ongoing operation of the charities activities. This is reviewed regularly at the committee meetings. | ||||||||
Acknowledgements | ||||||||
These financial statements set out the results of the year but do not reflect the considerable and vital support given to the Trust by all connected with the charity, such support is vital for the charity to function successfully. | ||||||||
Future Plans | ||||||||
COVID-19 in the UK and the measures being taken to control its spread continues a detrimental impact on our day to day activities due to the restrictions of the number of people being able to gather indoors which has lead to a large reduction in bookings. The duration and impact of the COVID-19 pandemic, as well as the effectiveness of government and central bank responses, remains unclear at this time. It is not possible to reliably estimate the duration and severity of these consequences, as well as their impact on the financial position and results of the charity for the future. The Trustees continue to consider how best to move forward in providing the services and support required by our users in these challanging times. The Trustees meet regularly to asses the current climate and its affects on the charity is discussed. |
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Statement of trustees responsibilities | ||||||||
Company law requires that the directors prepare financial statements for each financial year to give a true and fair view of the state of affairs of the charitable company as at the balance sheet date, of its incoming resources and application of those resources, including income and expenditure, for the year. In preparing those statements, the board has selected suitable accounting policies and applied them consistently, made judgements and estimates that are reasonable and prudent and prepared the financial statements on a going concern basis, reflecting the charitable company's increasing success. The trustees acknowledge responsibility for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that financial statements comply with the Companies Act 2006. They have also safeguarded the assets of the charitable company and taken reasonable steps to prevention and detect fraud or other irregularities. |
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Members of the board | ||||||||
Members of the board, directors for the purpose of company law and trustees for the purpose of charity law, who served during the year are set out on page 1, | ||||||||
Members of the charitable company guarantee to contribute an amount not exceeding £1 to the assets of the company in the event of winding up. The number of such guarantees at 31 December 2020 was 7. | ||||||||
This report was approved by the management committee and signed on its behalf by: | ||||||||
Mr.P.R.Turner | Date: |
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Brown Edge Village Hall Limited | ||||
Independent Examiner's Report | ||||
for the year ended 31 December 2020 | ||||
I report to the trustees on my examination of the accounts of Brown Edge Village Hall Limited (the Trust) for the year ended 31 December 2020, which are set out on pages 5 to 11. | ||||
Responsibilities and basis of report | ||||
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. |
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Independent examiner’s statement | ||||
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
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David Fox FCCA | ||||
Independent Examiner | ||||
Walletts | ||||
Chartered Certified Accountants | ||||
Adventure Place | ||||
Hanley | ||||
Stoke on Trent | ||||
Staffordshire | ||||
ST1 3AF | ||||
Dated: 29 September 2021 | ||||
Brown Edge Village Hall Limited | |||||||||
Statement of Financial Activities | |||||||||
( including Income & Expenditure Account) | |||||||||
for the year ended 31 December 2020 | |||||||||
2020 | 2019 | ||||||||
Unrestricted | Restricted | Total | Total | ||||||
Notes | Funds | Funds | Funds | Funds | |||||
£ | £ | £ | £ | ||||||
Income | |||||||||
Donations and grants | 2 | 10,320 | - | 10,320 | 1,285 | ||||
Income from charitable activities: | |||||||||
Rental income and recharges | 3 | 6,831 | - | 6,831 | 33,159 | ||||
Investment income | 4 | - | - | - | - | ||||
Total income | 17,151 | - | 17,151 | 34,444 | |||||
Expenditure | |||||||||
Expenditure on charitable activities: | |||||||||
Premises running costs | 7 | 23,162 | - | 23,162 | 28,540 | ||||
Total expenditure | 23,162 | - | 23,162 | 28,540 | |||||
Net income | (6,011) | - | (6,011) | 5,904 | |||||
Gross transfers between funds | 14 | - | - | - | - | ||||
Net movement in funds | (6,011) | - | (6,011) | 5,904 | |||||
Reconciliation of funds | |||||||||
Total funds at 1 January 2020 | 124,742 | - | 124,742 | 118,838 | |||||
Total funds at 31 December 2020 | 118,731 | - | 118,731 | 124,742 | |||||
The statement of financial activities includes all gains and losses recognised in the year. | |||||||||
The notes on pages 7 to 11 form part of these accounts. | |||||||||
Brown Edge Village Hall Limited | |||||||||
Balance Sheet | |||||||||
as at 31 December 2020 | |||||||||
2020 | 2019 | ||||||||
Notes | £ | £ | £ | £ | |||||
Fixed assets for use by the charity | |||||||||
Tangible assets | 9 | 115,299 | 118,913 | ||||||
Current assets | |||||||||
Debtors | 11 | 18,227 | 17,174 | ||||||
Cash at bank and in hand | 3,085 | 7,702 | |||||||
21,312 | 24,876 | ||||||||
Creditors: amounts falling due within one year | 12 | 17,880 | 19,047 | ||||||
Net current (liabilities) / assets | 3,432 | 5,829 | |||||||
Total assets less current liabilities being net assets | 13 | 118,731 | 124,742 | ||||||
The funds of the charity : | |||||||||
Restricted funds | - | - | |||||||
Unrestricted funds | 118,731 | 124,742 | |||||||
Total charity funds | 14 | 118,731 | 124,742 | ||||||
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(i) ensuring the company keeps accounting records which comply with Section 386; and (ii) preparing accounts which give a true and fair view of the state of affairs of the company as at the end of the financial year, and of its profit or loss for the financial year, in accordance with the requirements of Section 394 and 395, and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company. |
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Mr.P.R.Turner | Date: |
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Company Number: 9808984 | |||||||||
Brown Edge Village Hall Limited | ||||||||||
Notes to the Financial Statements | ||||||||||
for the year ended 31 December 2020 | ||||||||||
1 | Accounting policies | |||||||||
Accounting convention | ||||||||||
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Companies Act 2006. The trust constitutes a public benefit entity as defined by FRS 102. |
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Incoming resources | ||||||||||
Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. The value of services provided by volunteers has not been included. | ||||||||||
Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are receivable. | ||||||||||
Incoming resources from investments are included when receivable. | ||||||||||
Resources expended and basis of allocation of costs | ||||||||||
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs that relate to the category. Allocation of overhead and support costs. Allocation and support costs have been allocated on an allocation basis which is considered appropriate to the nature of the cost. Cost of generating funds Fundraising expenditure comprises costs incurred in inducing people and organisations to contribute financially to the work of the charity. |
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Fixed assets and depreciation | ||||||||||
All purchases of a capital nature are capitalised at cost. Depreciation is provided at rates calculated to write off the cost of each tangible fixed asset over its expected useful life as follows : |
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Land and buildings | straight line over 50 years | |||||||||
Property fixtures and fittings | straight line over 15 years | |||||||||
Equipment | 25% straight line | |||||||||
Unrestricted funds | ||||||||||
Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. | ||||||||||
Designated funds | ||||||||||
Designated funds are unrestricted funds earmarked by the management committee for particular purposes. | ||||||||||
Restricted funds | ||||||||||
Restricted funds are to be used for specified purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund. | ||||||||||
2 | Donations and grants | Unrestricted | Restricted | 2020 | 2019 | |||||
£ | £ | £ | £ | |||||||
Sundry Donations | 320 | - | 320 | 1,285 | ||||||
COVID Support Grant | 10,000 | - | 10,000 | |||||||
10,320 | - | 10,320 | 1,285 | |||||||
3 | Income from charitable activities | Unrestricted | Restricted | 2020 | 2019 | |||||
£ | £ | £ | £ | |||||||
Hall rent | 6,826 | - | 6,826 | 33,159 | ||||||
Wayleave | 5 | - | 5 | - | ||||||
6,831 | - | 6,831 | 33,159 | |||||||
4 | Investment income | Unrestricted | Restricted | 2020 | 2019 | |||||
£ | £ | £ | £ | |||||||
UK interest received | - | - | - | - | ||||||
- | - | - | - | |||||||
5 | Taxation | |||||||||
The charitable company is exempt from corporation tax on its charitable activities. | ||||||||||
6 | Allocation of support costs and overheads | |||||||||
All costs during the year are directly attributable to activities and therefore no allocation has been required. | ||||||||||
7 | Analysis of charitable expenditure | |||||||||
The charity has only one charitable activity being the provision of on site facilities for the local community. The expense analysis is shown below : | ||||||||||
Unrestricted | Restricted | 2020 | 2019 | |||||||
£ | £ | £ | £ | |||||||
Heat and light | 3,198 | - | 3,198 | 5,760 | ||||||
Insurance | 1,791 | - | 1,791 | 1,767 | ||||||
Rates | 993 | - | 993 | 660 | ||||||
Repairs and maintenance | 5,754 | - | 5,754 | 4,275 | ||||||
Telephone | 1,850 | - | 1,850 | 1,857 | ||||||
Cleaning services | 1,238 | - | 1,238 | 6,164 | ||||||
Cleaning materials | 175 | - | 175 | 575 | ||||||
Office expenses, repairs & maintenance | 3,165 | - | 3,165 | 1,473 | ||||||
Printing, postage and stationery | 118 | - | 118 | 269 | ||||||
Advertising | 47 | - | 47 | 74 | ||||||
Legal and professional fees | 49 | - | 49 | 799 | ||||||
Independent examination fee | 600 | 600 | 600 | |||||||
Subscriptions | 346 | - | 346 | 496 | ||||||
Bank charges | 1 | - | 1 | 1 | ||||||
Supplies | - | - | - | |||||||
Sundries | 223 | - | 223 | 1,066 | ||||||
Depreciation | 3,614 | - | 3,614 | 2,704 | ||||||
23,162 | - | 23,162 | 28,540 | |||||||
8 | Employees | 2020 | 2019 | |||||||
Average number of employees being the unpaid directors |
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9 | Tangible fixed assets | |||||||||
Property fixtures and fittings | Equipment | Land and buildings | Total | |||||||
£ | £ | £ | ||||||||
Cost | ||||||||||
At 1 January 2020 | 18,192 | 1,000 | 107,530 | 108,530 | ||||||
Additions | - | - | - | - | ||||||
Disposals | - | - | - | - | ||||||
At 31 December 2020 | 18,192 | 1,000 | 107,530 | 126,722 | ||||||
Depreciation | ||||||||||
At 1 January 2020 | 606 | 750 | 6,453 | 7,809 | ||||||
Charge for the Year | 1,213 | 250 | 2,151 | 3,614 | ||||||
Disposals | - | - | - | - | ||||||
At 31 December 2020 | 1,819 | 1,000 | 8,604 | 11,423 | ||||||
Net book value | ||||||||||
At 31 December 2020 | 16,373 | - | 98,926 | 115,299 | ||||||
At 1 January 2020 | 17,586 | 250 | 101,077 | 118,913 | ||||||
The hall has a covenant attached which states that it has to be used for the benefit of the community and therefore its market value is difficult to ascertain. The hall has therefore been included at its original cost. | ||||||||||
10 | Capital commitments | |||||||||
At the year end the charity had no capital commitments. | ||||||||||
11 | Debtors | 2020 | 2019 | |||||||
£ | £ | |||||||||
Trade debtors | 18,227 | 17,174 | ||||||||
18,227 | 17,174 | |||||||||
12 | Creditors: amounts falling due within one year | 2020 | 2019 | |||||||
£ | £ | |||||||||
Trade creditors | - | 663 | ||||||||
Income received in advance | 17,280 | 17,784 | ||||||||
Accruals | 600 | 600 | ||||||||
17,880 | 19,047 | |||||||||
13 | Analysis of net assets between funds | General funds | Restricted funds | Total funds | ||||||
£ | £ | £ | ||||||||
Fund balances as at 31 December 2020 are represented by: | ||||||||||
Tangible fixed assets | 115,299 | - | 115,299 | |||||||
Current assets | 21,312 | - | 21,312 | |||||||
Current liabilities | (17,880) | - | (17,880) | |||||||
Total net assets | 118,731 | - | 118,731 | |||||||
14 | Movements in funds | As at 1 January 2020 | Incoming resources | Outgoing resources | Transfers | As at 31 December 2020 | ||||
Unrestricted funds: | ||||||||||
General fund | 124,742 | 17,151 | 23,162 | - | 118,731 | |||||
Total Unrestricted funds | 124,742 | 17,151 | 23,162 | - | 118,731 | |||||
Restricted funds : | ||||||||||
No restricted funds were operated during the period | ||||||||||
Total restricted funds | - | - | - | - | - | |||||
Total funds | 124,742 | 17,151 | 23,162 | - | 118,731 | |||||