Hanbury Countryside Show Society Ltd |
Report and accounts |
Contents |
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Page |
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Company information |
2 |
Directors and Trustees report |
3 |
Statement of directors' responsibilities |
4 |
Examiners report to directors |
5 |
Statement of Disclosure of Information to Independent Examiners |
6 |
Directors and Trustee Report |
7/8 |
Accountants' report to the Trustees and Directors |
9 |
Statement of Financial Activities including Income and Expenditure |
10 |
Profit and Loss |
11 |
Balance Sheet |
12 |
Cash flow statement |
13 |
Notes to the financial statements |
14/16 |
Notes to the financial statements - detailed Income and Expenditure |
17/18 |
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Hanbury Countryside Show Society Ltd
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Registered number: |
07843392
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Directors' Report |
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The directors present their report and accounts for the year ended 30 November 2021. |
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Principal activities |
The company's principal activity during the year continued to be the advancement of agriculture and allied rural industries for the benefit of the public, including the provision of an annual show.
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Directors |
The following persons served as directors during the year: |
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R J Heath
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Trustee / Director |
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W J Wofford
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Trustee / Director |
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A Steenton
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Trustee / Director |
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R Bennett
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Resigned 5th October 2021 |
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R J R Woodward
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Small company provisions |
This report has been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
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This report was approved by the board on 20 August 2022 and signed on its behalf. |
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Annette Steenton |
Director |
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Hanbury Countryside Show Society Ltd |
Statement of Directors' Responsibilities |
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The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations. |
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Company law requires the directors to prepare accounts for each financial year. Under that law the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to: |
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select suitable accounting policies and then apply them consistently; |
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make judgements and estimates that are reasonable and prudent; |
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prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business. |
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The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. |
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Internal Control and Risk Management |
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The Board reviews the effectiveness of all material internal controls ,including operational,financial and compliance controls and risk management systems. |
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The internal control systems are designed to meet the Show's particular needs and risk to which it is exposed, to manage those risks and to provide reasonable assurance against misstatement or loss. |
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Independent Examiners Report to the Trustees and the directors of Hanbury Countryside Show Society Ltd |
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I report on the accounts of the company for the year ended 30th November 2021 , which are set out on pages 10 to 18 |
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Respective responsibilities of trustees and examiner: |
The directors and trustees who are directors for the purposes of company law are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 ( the 2011 Act ) and that an independent examination is needed. |
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination ,it is my responsibility to: |
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examine the accounts under section 145 of the 2011 Act |
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follows the procedures laid down in the general Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act; and |
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state whether particular matters have come to my attention |
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Basis of independent examiner's report |
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My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below: |
Independent examiner's statement: |
1 which gives me reasonable cause to believe that, in any material respect , the requirements: |
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to keep accounting records in accordance with section 386 of the Companies Act 2006;and |
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have not been met or |
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
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3 |
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting charities ( applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland ( FRS 102) |
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I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
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Jonathan Daly |
Chartered Certified Accountants |
Lilac Cottage |
Forest Lane |
Hanbury |
Worcestershire |
B60 4HP |
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20th August 2022 |
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Directors and Trustees Report |
for the year ended 30 November 2021 |
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Statement of Disclosure of Information to Independent Examiners |
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We the directors of the company who held office at the date of approval of these Financial Statements as set out above each confirm so far as we are aware, that: |
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there is no relevant information of which the independent examiners are unaware , and we |
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have taken all the steps that we ought to have taken as directors in order to make ourselves aware of any relevant information and to establish that the company's independent examiners are aware of that information. |
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Objectives and Activities: |
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The company's principal activity during the year continued to be the advancement of agriculture and allied rural industries for the benefit of the public including the provision of an annual show. |
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Achievements |
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The results for period are set out in the attached statement of financial activities. |
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Profit from the events and show held have been added to reserves. |
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Financial review |
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In accordance with the charity policy on reserves the accumulated reserves are retained to meet any shortfall in future shows, and to fulfil expenditures committed prior to each show. |
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Following the treasurer's retirement the bookkeeping/accounting has been transferred to Ruth Bennett , now a former director ,who regularly reports to the directors. |
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Independent Examiner |
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The resolution that Jonathan Daly be re-appointed as independent examiners of the charity be put to the members at the Annual General Meeting. |
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By Order of the Board |
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A Steenton |
Director and Trustee |
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Date |
20th August 2022 |
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Hanbury Countryside Show Society Ltd |
Directors and Trustees Report |
for the year ended 30 November 2021 |
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The Society has had a difficult and challenging year due to the Covid-19 pandemic regulations which necessitated the cancellation of the July annual show. Upon relaxation of the rules the board and volunteers prepared for a late summer show for the August Bank Holiday. |
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The Society is looking forward to continuing with its charitable objectives in future years, building on the successes achieved over the last nine years. |
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Fundraising |
During the period the Society was unable to hold other fundraising events, however it is planned to hold small events to raise much needed funds to support the community and running costs for the charity. |
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Annual Show |
The society held a late summer show on the last Bank Holiday of the summer and the end of pandemic restrictions attracted a capacity attendance. |
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Future Shows |
For the July 2nd 2022 annual show the management has carried a comprehensive review of the organisation, of the show, including access and layout of the show to provide a better experience for our visitors, competitors and volunteers. |
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Support |
The continued support received from Societies members, sponsors and supporters at this difficult time has been most encouraging. The Society has continued to receive support under the financial support Government backed Covid-19 scheme |
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Reserves |
As a result of our decision to hold a late summer show, we have kept our capital costs and administrative costs to a minimum. We are continuing in accordance with the charity policy on reserves, the accumulated reserves are retained to meet any shortfall in future shows, and to fulfil expenditures committed prior to each show. At the balance sheet date, the charity remains in a sound financial position with cash at bank in excess of £120,000 (2020- £70,000) |
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Volunteers |
The Hanbury Countryside Show depends upon the continued support and goodwill from the local community and our 300 plus loyal and dedicated supporters who assist with administration, organisation and participating in fund raising events and stewarding at our late summer and future annual shows. |
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Educational Bursary |
In this difficult year the Society awarded an educational bursary and will be inviting applications for 2022 in keeping with our objective to advance education in connection with agriculture, horticulture, conservation, forestry and rural crafts and activities. |
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Charitable contributions |
In fulfilling our objectives has continued to donate to local causes including the Lions Club |
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Risk Management |
The Trustees have continued the risk appraisal reviews and continue to improve systems and procedures to manage them appropriately. |
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Plans for the Future |
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We are continuing with developing our infrastructure, so that there is a platform for the charity to maintain and support our charitable causes. The Charity will make every effort to run its annual agricultural show and continue the steady process of improvement to the show, the showground and its related competitions. The Trustees continue to look for ways, in which the Society can increase the benefit it brings to the public and our local community. |
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R J Heath |
Director and Trustee |
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Hanbury Countryside Show Society Ltd |
Independent Examiners Report to the Trustees and directors of |
Hanbury Countryside Show Society Ltd. |
for the year ended 30 November 2021 |
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Accountants' report to the directors of |
Hanbury Countryside Show Society Limited |
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You consider that the company is exempt from an audit for the period ended 30 November 2021.You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the company at the end of the financial period and of its profit and loss for the financial period. |
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In accordance with your instructions , we have prepared the accounts which comprise the Profit and Loss Account, the Statement of Comprehensive Income and Balance Sheet and the related notes from the accounting records of the company and on the basis of information and explanations you have given to us. |
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We have not carried out an audit or any other review and consequently we do not express any opinion on these accounts. |
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Jonathan Daly |
Chartered Certified Accountants |
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Lilac Cottage |
Forest Lane |
Hanbury |
Worcesteshire |
B60 4HP |
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20th August 2022 |
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Hanbury Countryside Show Society Ltd |
Statement of Financial Activities |
Including Income and Expenditure |
for the year ended 30 November 2021 |
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Note |
Unrestricted Funds |
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Restricted Funds |
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Total 2021 |
Total 2020 |
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£ |
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£ |
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£ |
£ |
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Income |
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Income from charitable activities |
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Late Summer Show |
102,153 |
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102,153 |
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Annual show |
- |
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- |
15,280 |
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Fund raising events |
- |
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- |
- |
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102,153 |
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- |
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102,153 |
15,280 |
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- |
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Income from other activities |
- |
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Donations |
527 |
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527 |
- |
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Other operating income |
100 |
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100 |
- |
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Interest |
9 |
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9 |
28 |
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Local Restrictions Support Grant (Wychavon) |
14,536 |
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14,536 |
2,000 |
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Total incoming resources |
2 |
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117,325 |
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- |
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117,325 |
17,308 |
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Expenditure |
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Cost of raising funds |
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Non charitable events |
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Cost of charitable events |
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Late Summer Show |
41,574 |
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41,574 |
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Annual show |
- |
19,081 |
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Show support expenses |
33,832 |
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33,832 |
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Fund raising events |
- |
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- |
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- |
1,020 |
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75,406 |
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- |
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75,406 |
20,101 |
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Administration |
1,768 |
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1,768 |
1,965 |
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Donations / Awards |
1,750 |
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1,750 |
1,700 |
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Total Expenditure |
78,924 |
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- |
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78,924 |
23,766 |
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Net Income |
38,401 |
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- |
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38,401 |
(6,458) |
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Reconciliation of funds |
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Total funds brought forward |
72,799 |
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- |
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72,799 |
79,257 |
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Fund balances as at 30 November 2021 |
7 |
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£111,200 |
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£111,200 |
£72,799 |
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The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006 |
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Hanbury Countryside Show Society Ltd
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Registered number: |
07843392
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Balance Sheet |
as at 30 November 2021
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Notes |
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2021 |
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2020 |
£ |
£ |
Fixed assets |
Tangible assets |
4 |
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726 |
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323 |
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Current assets |
Debtors |
5 |
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635 |
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4,870 |
Cash at bank and in hand |
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123,258 |
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70,466 |
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123,893 |
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75,336 |
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Creditors: amounts falling due within one year |
6 |
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(13,419) |
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(2,860) |
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Net current assets |
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110,474 |
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72,476 |
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Net assets |
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111,200 |
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72,799 |
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Capital and reserves |
Profit and loss account |
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111,200 |
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72,799 |
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111,200 |
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72,799 |
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The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
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The members have not required the company to obtain an audit in accordance with section 476 of the Act.
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The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
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The accounts have been prepared and delivered in accordance with the special provisions applicable to companies subject to the small companies regime. The profit and loss account has not been delivered to the Registrar of Companies.
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Richard J Heath |
Director |
Approved by the board on 20 August 2022
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Hanbury Countryside Show Society Ltd |
Statement of Cash Flows |
for the year ended 30 November 2021 |
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2021 |
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2020 |
£ |
£ |
Operating activities |
Profit/(loss) for the financial year |
38,401 |
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(6,458) |
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Adjustments for: |
Interest receivable |
(9) |
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(28) |
Depreciation |
156 |
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56 |
Decrease/(increase) in debtors |
4,235 |
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(3,196) |
Increase/(decrease) in creditors |
10,561 |
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(434) |
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53,344 |
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(10,060) |
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Interest received |
9 |
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28 |
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Cash generated by/(used in) operating activities |
53,353 |
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(10,032) |
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Investing activities |
Payments to acquire tangible fixed assets |
(559) |
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- |
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Cash used in investing activities |
(559) |
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- |
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Financing activities |
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Cash generated by financing activities |
- |
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- |
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Net cash generated/(used) |
Cash generated by/(used in) operating activities |
53,353 |
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(10,032) |
Cash used in investing activities |
(559) |
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- |
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Net cash generated/(used) |
52,794 |
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(10,032) |
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Cash and cash equivalents at 1 December |
70,464 |
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80,496 |
Cash and cash equivalents at 30 November |
123,258 |
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70,464 |
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Cash and cash equivalents comprise: |
Cash at bank |
123,320 |
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70,466 |
Bank card facility |
(62) |
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(2) |
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123,258 |
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70,464 |
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Hanbury Countryside Show Society Ltd
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Notes to the Accounts |
for the year ended 30 November 2021
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1 |
Accounting policies |
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Accounting policies |
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The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with Financial Reporting Standard applicable in the UK and Republic of Ireland ( FRS 102) - Charities SORP (FRS102) and the Companies Act 2006.
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Going Concern |
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At the time of approving the accounts, the trustees have a reasonable expectation that the charity has adequate resources to continue operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts.
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Basis of preparation:
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The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015). |
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Income |
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All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount quantified with reasonable accuracy. Income is measured at the fair value of the consideration received or receivable. |
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All expenditures is accounted for on an accruals basis and classified to the related category; where not attributed then allocated on the basis of the activity consistent which resource use. |
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Depreciation: |
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Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives. Plant and machinery 20% straight line Fixtures, fittings, tools and equipment 20% straight line
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Provisions |
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Provisions (i.e. liabilities of uncertain timing or amount) are recognised when there is an obligation at the reporting date as a result of a past event, it is probable that economic benefit will be transferred to settle the obligation and the amount of the obligation can be estimated reliably.
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2 |
Income |
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Income from charitable activities |
102,153 |
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15,280 |
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Other income - support grants |
14,536 |
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2,000 |
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Donations including gift aid |
520 |
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Gift Aid Tax Rebate |
7 |
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Other operating income - jump hire |
100 |
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Interest receivable |
9 |
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28 |
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117,325 |
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17,308 |
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3 |
Operating Profit : |
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This is after charging |
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Depreciation of owned assets |
156 |
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56 |
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4 |
Tangible fixed assets |
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Plant and machinery etc |
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Motor vehicles |
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Total |
£ |
£ |
£ |
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Cost |
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At 1 December 2020 |
10,071 |
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952 |
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11,023 |
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Additions |
- |
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559 |
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559 |
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At 30 November 2021 |
10,071 |
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1,511 |
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11,582 |
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Depreciation |
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At 1 December 2020 |
9,897 |
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803 |
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10,700 |
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Charge for the year |
30 |
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126 |
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156 |
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At 30 November 2021 |
9,927 |
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929 |
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10,856 |
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Net book value |
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At 30 November 2021 |
144 |
|
582 |
|
726 |
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At 30 November 2020 |
174 |
|
149 |
|
323 |
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5 |
Debtors |
2021 |
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2020 |
£ |
£ |
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Other debtors |
635 |
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4,870 |
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6 |
Creditors: amounts falling due within one year |
2021 |
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2020 |
£ |
£ |
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Trade creditors |
11,379 |
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1,219 |
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Other creditors |
2,040 |
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1,641 |
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13,419 |
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2,860 |
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7 |
Profit and Loss Account |
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2021 |
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2020 |
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£ |
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£ |
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At 1st December |
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72,799 |
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79,257 |
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Profit/( Loss ) for the financial year |
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38,401 |
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(6,458) |
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At 30th November |
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111,200 |
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72,799 |
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8 |
Trustees remuneration and benefits |
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There were no trustee renumerations or other benefits for the year ended 30th November 2021 nor for 2020 |
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Trustees / Directors expenses |
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Trustees / Directors expenses reimbursed for the year to 30 November 2021 was nil. |
9 |
Staff Costs: |
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There were no paid employees / directors during the year ended 30 November 2021 nor for the year ended 30 November 2020 |
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2021 |
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2020 |
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Number |
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Number |
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a |
Average number of employees / Directors |
5
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5
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Volunteers |
b |
Average number of volunteers |
300 |
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450 |
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10 |
Other information |
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Hanbury Countryside Show Society Limited is a private company limited by guarantee. The members of the company are the trustees named on page 3. In the event of the charity being wound up under the Memorandum and Articles of Association have to contribute a sum not exceeding £ 10 each. |
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