Hanbury Countryside Show Society Ltd |
Report and accounts |
Contents |
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Page |
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Company information |
1 |
Directors and Trustees report |
2 |
Statement of directors' responsibilities |
3/4 |
Accountants' report |
5 |
Statement of Disclosure of Information to Independent Examiners |
6 |
Directors and Trustee Report |
7 |
Accountants' report to the Trustees and Directors |
8 |
Statement of Financial Activities including Income and Expenditure |
9 |
Profit and Loss |
10 |
Balance Sheet |
11 |
Cash flow statement |
12 |
Notes to the financial statements |
13/16 |
Notes to the financial statements - detailed Income and Expenditure |
17/19 |
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Hanbury Countryside Show Society Ltd
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Registered number: |
07843392
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Directors' and Trustees' Report |
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The trustees and directors of the charity present their annual directors' report with the financial statements of the charity for the year ending 30 November 2019 which have been prepared under the Companies Act. |
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The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Companies Act 2006 and " Accounting and Reporting to Charities' Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) ( effective January 2015) |
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Principal activities |
The company's principal activity during the year continued to be the advancement of equestrianism, agriculture and allied rural industries for the benefit of the public including the provision of an annual show.
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Directors |
The following persons served as directors and trustees during the for the period ended 30 November 2019: |
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R J Heath |
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Trustee / Director |
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W J Wofford |
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Trustee / Director |
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A Steenton |
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Trustee / Director |
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R Bennett |
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R J R Woodward |
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Appointed |
4th November 2019 |
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A Beale |
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Resigned |
6th January 2020 |
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This report was approved by the board on 6 October 2020 and signed on its behalf. |
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R J Heath |
Director |
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Hanbury Countryside Show Society Ltd
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Statement of Directors' Responsibilities |
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The directors are responsible for preparing the report and accounts in accordance with applicable law and regulations. |
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Company law requires the directors to prepare accounts for each financial year. Under that law the directors have elected to prepare the accounts in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the directors must not approve the accounts unless they are satisfied that they give a true and fair view of the state of affairs of the company and of the profit or loss of the company for that period. In preparing these accounts, the directors are required to: |
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select suitable accounting policies and then apply them consistently; |
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make judgements and estimates that are reasonable and prudent; |
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prepare the accounts on the going concern basis unless it is inappropriate to presume that the company will continue in business. |
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The directors are responsible for keeping adequate accounting records that are sufficient to show and explain the company's transactions and disclose with reasonable accuracy at any time the financial position of the company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. |
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Internal Control and Risk Management |
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The Board reviews the effectiveness of all material internal controls ,including operational, financial and compliance controls and risk management systems. |
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The internal control systems are designed to meet the Show's particular needs and risk to which it is exposed, to manage those risks and to provide reasonable assurance against misstatement or loss. |
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Independent Examiners Report to the Trustees and the directors of Hanbury Countryside Show Society Ltd |
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I report on the accounts of the company for the year ended 30th November 2019 , which are set out on pages 9 to 19 |
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Respective responsibilities of trustees and examiner: |
The directors and trustees who are directors for the purposes of company law are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 ( the 2011 Act ) and that an independent examination is needed. |
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination ,it is my responsibility to: |
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examine the accounts under section 145 of the 2011 Act |
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follows the procedures laid down in the general Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act; and |
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state whether particular matters have come to my attention |
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Basis of independent examiner's report |
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My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below: |
Independent examiner's statement: |
1 which gives me reasonable cause to believe that, in any material respect , the requirements: |
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to keep accounting records in accordance with section 386 of the Companies Act 2006;and |
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have not been met or |
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. |
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3 |
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting charities ( applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland ( FRS 102) |
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I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. |
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Jonathan Daly |
Chartered Certified Accountants |
Lilac Cottage |
Forest Lane |
Hanbury |
Worcestershire |
B60 4HP |
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6 October 2020 |
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Hanbury Countryside Show Society Ltd |
Directors and Trustees Report |
for the year ended 30 November 2019 |
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Statement of Disclosure of Information to Independent Examiners |
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We the directors of the company who held office at the date of approval of these Financial Statements as set out above each confirm so far as we are aware, that: |
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there is no relevant information of which the independent examiners are unaware , and we |
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have taken all the steps that we ought to have taken as directors in order to make ourselves aware of any relevant information and to establish that the company's independent examiners are aware of that information. |
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Objectives and Activities: |
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The company's principal activity during the year continued to be the advancement of equestrianism ,agriculture and allied rural industries for the benefit of the public including the provision of an annual show. |
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Achievements |
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The results for period are set out in the attached statement of financial activities. |
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Profit from the events and show held have been added to reserves. |
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17/20 |
Financial review |
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In accordance with the charity policy on reserves the accumulated reserves are retained to meet any shortfall in future shows, and to fulfil expenditures committed prior to each show. |
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The treasurer maintains the records of the company which are regularly reported upon to the directors |
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Independent Examiner |
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The resolution that Jonathan Daly be re-appointed as independent examiners of the charity be put to the members at the Annual General Meeting. |
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By Order of the Board |
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A Steenton |
Director and Trustee |
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Date |
6 October 2020 |
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Hanbury Countryside Show Society Ltd |
Directors and Trustees Report |
for the year ended 30 November 2019 |
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The Society has had a successful year continuing building on the success of previous years |
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Fundraising |
During the period fundraising events were held which raised much needed funds toward running the charity and annual show. |
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Annual Show |
The annual show was on Saturday 6th July at Hanbury, this attracted increased support from the local , neighbouring counties and further afield . |
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Support |
The support received from those who attended and exhibitors continues to grow and was most encouraging now that we are established on the county event calendar. |
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Reserves |
We are continuing in accordance with the charity policy on reserves the accumulated reserves are retained to meet any shortfall in future shows , and to fulfil expenditures committed prior to each show. |
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Volunteers |
The Countryside Show depends upon the continued support and goodwill from the local community and our 450 loyal and dedicated supporters for administration, organisation and participating in fund raising events and stewarding at our annual show. |
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Educational Bursary |
In keeping with our objective to advance education in connection with agriculture, horticulture, conservation, forestry and rural crafts sand activities; the Society has awarded an educational bursary for 2019 . |
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Future |
We are continuing with developing our infrastructure that there is a platform for the charity from which we can continue to support our charitable causes. |
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Covid 19 |
Regrettably the Covid pandemic necessitated the cancellation of the 2020 show as protection for our visitors, members and volunteers. Currently the society has incurred cancellation, administration and maintenance expenses on our infrastructure. The forecast deficit for 2019/2020 is £ 10K ,for the year, before any other fund raising events and activities being actively considered by the charity. Additionally we are planning for the 2021 show subject to the continued health regulations. |
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R J Heath |
Director and Trustee |
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Hanbury Countryside Show Society Ltd |
Independent Examiners Report to the Trustees and directors of |
Hanbury Countryside Show Society Ltd. |
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Accountants' report to the directors of |
Hanbury Countryside Show Society Limited |
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You consider that the company is exempt from an audit for the period ended 30 November 2019.You have acknowledged, on the balance sheet, your responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. These responsibilities include preparing accounts that give a true and fair view of the state of affairs of the company at the end of the financial period and of its profit and loss for the financial period. |
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In accordance with your instructions , we have prepared the accounts which comprise the Profit and Loss Account, the Statement of Comprehensive Income and Balance Sheet and the related notes from the accounting records of the company and on the basis of information and explanations you have given to us. |
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We have not carried out an audit or any other review and consequently we do not express any opinion on these accounts. |
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Jonathan Daly |
Chartered Certified Accountants |
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Lilac Cottage |
Forest Lane |
Hanbury |
Worcesteshire |
B60 4HP |
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6 October 2020 |
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Hanbury Countryside Show Society Ltd |
Statement of Financial Activities |
Including Income and Expenditure |
for the period ended 30 November 2019 |
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Note |
Unrestricted Funds |
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Restricted Funds |
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Total 2019 |
Total 2018 |
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£ |
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£ |
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£ |
£ |
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Income |
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Income from charitable activities |
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Annual show |
147,006 |
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147,006 |
114,236 |
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Fund raising events |
2,165 |
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2,165 |
6,295 |
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2 |
149,171 |
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- |
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149,171 |
120,531 |
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- |
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Income from other activities |
- |
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Donations of equipment |
- |
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- |
2,560 |
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Grants and other income |
200 |
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200 |
100 |
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Other operating income |
65 |
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65 |
- |
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Interest |
32 |
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32 |
23 |
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Asset disposal |
- |
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- |
- |
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Total incoming resources |
149,468 |
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- |
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149,468 |
123,214 |
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Expenditure |
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Cost of raising funds |
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Non charitable events |
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Cost of charitable events |
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Annual show |
109,666 |
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109,666 |
109,750 |
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Fund raising events |
450 |
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- |
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450 |
2,057 |
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110,116 |
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- |
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110,116 |
111,807 |
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Administration |
12,055 |
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12,055 |
10,915 |
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Total Expenditure |
122,171 |
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- |
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122,171 |
122,722 |
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Net Income |
27,297 |
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- |
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27,297 |
492 |
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Reconciliation of funds |
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Total funds brought forward |
51,960 |
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- |
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51,960 |
51,468 |
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Fund balances as at 30 November 2019 |
79,257 |
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- |
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79,257 |
51,960 |
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The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006 |
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Hanbury Countryside Show Society Ltd
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Balance sheet |
as at 30 November 2019
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Notes |
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2019 |
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2018 |
£ |
£ |
Fixed assets |
Tangible assets |
4 |
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379 |
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2,218 |
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Current assets |
Debtors |
5 |
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1,674 |
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789 |
Cash at bank and in hand |
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80,496 |
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52,602 |
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82,170 |
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53,391 |
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Creditors: amounts falling due within one year |
6 |
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(3,292) |
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(3,649) |
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Net current assets |
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78,878 |
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49,742 |
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Net assets |
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79,257 |
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51,960 |
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Capital and reserves |
Profit and loss account |
7 |
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79,257 |
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51,960 |
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Total equity |
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79,257 |
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51,960 |
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The directors are satisfied that the company is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006.
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The members have not required the company to obtain an audit in accordance with section 476 of the Act.
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The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
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The accounts have been prepared in accordance with the provisions in Part 15 of the Companies Act 2006 applicable to companies subject to the small companies regime.
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A Steenton |
Director |
Approved by the board on 6 October 2020
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Hanbury Countryside Show Society Ltd
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Statement of Cash Flows |
for the year ended 30 November 2019
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2019 |
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2018 |
£ |
£ |
Operating activities |
Profit for the financial year |
27,297 |
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492 |
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Adjustments for: |
Interest receivable |
(32) |
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(23) |
Depreciation |
2,014 |
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2,014 |
(Increase)/decrease in debtors |
(885) |
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810 |
(Decrease)/increase in creditors |
(357) |
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1,199 |
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28,037 |
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4,492 |
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Interest received |
32 |
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23 |
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Cash generated by operating activities |
28,069 |
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4,515 |
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Investing activities |
Payments to acquire tangible fixed assets |
(175) |
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- |
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Cash used in investing activities |
(175) |
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- |
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Net cash generated |
Cash generated by operating activities |
28,069 |
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4,515 |
Cash used in investing activities |
(175) |
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- |
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Net cash generated |
27,894 |
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4,515 |
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Cash and cash equivalents at 1 December |
52,602 |
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48,087 |
Cash and cash equivalents at 30 November |
80,496 |
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52,602 |
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Cash and cash equivalents comprise: |
Cash at bank |
80,496 |
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52,602 |
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Hanbury Countryside Show Society Ltd |
Notes to the Accounts |
for the year ended 30 November 2019 |
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1 |
Summary of significant accounting policies |
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1 |
Accounting policies |
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The financial statements have been prepared under the historical cost convention and in accordance with FRS 102, The Financial Reporting Standard applicable in the UK and Republic of Ireland.
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Going Concern |
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At the time of approving the accounts, the trustees have a reasonable expectation that the charity has adequate resources to continue operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the accounts. |
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Charitable Funds |
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Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives unless the funds have been designated for other purposes. |
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Basis of preparation: |
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The accounts have been prepared under the historical cost convention and in accordance with the Financial Reporting Standard for Smaller Entities (effective January 2015). |
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Income |
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All incoming resources are included in the SOFA when the charity is legally entitled to the income and the amount quantified with reasonable accuracy. Income is measured at the fair value of the consideration received or receivable. |
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Expenditure |
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All expenditures is accounted for on an accruals basis and classified to the related category; where not attributed then allocated on the basis of the activity consistent which resource use. |
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Plant and machinery |
20% straight line |
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Fixtures, fittings, tools and equipment |
20% straight line |
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Stocks |
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Stock is valued at the lower of cost or net realisable value. The carrying amount of stock is recognised in the period in which related revenue is recognised.
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Debtors
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Short term debtors are measured at transaction price ( usually the invoice price).less any impairment losses for bad and doubtful debts. Loans and other financial assets are initially recognised at transaction price including transaction costs and sub sequentially measured at amortised cost determined using the effective interest method, less any impairment losses for bad and doubtful debts.
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Creditors |
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Short term creditors are measured at transaction price ( usually the invoice price). Loans and other financial liabilities are initially recognised at transaction price net of any transaction costs as sub sequentially measured at amortised costs determined using the effective interest method. |
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Leasing and hire purchase commitments |
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Assets held under finance leases and hire purchase contracts, which are those where substantially all the risks and rewards of ownership of the asset have passed to the company, are capitalised in the balance sheet and depreciated over their useful lives. The corresponding lease or hire purchase obligation is treated in the balance sheet as a liability. The interest element of the rental obligations is charged to the profit and loss account over the period of the lease and represents a constant proportion of the balance of capital repayments outstanding. Rentals paid under operating leases are charged to income on a straight line basis over the lease term. |
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2 |
Income |
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Income from charitable activities |
149,171 |
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120,531 |
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Other income |
265 |
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2,660 |
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Interest receivable |
32 |
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23 |
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149,468 |
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123,214 |
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3 |
Operating profit |
2019 |
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2018 |
£ |
£ |
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This is stated after charging: |
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Depreciation of owned fixed assets |
2,014 |
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2,014 |
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4 |
Tangible fixed assets |
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Plant and machinery |
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Fixtures, fittings, tools and equipment |
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Total |
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At cost |
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At cost |
£ |
£ |
£ |
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Cost or valuation |
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At 1 December 2018 |
10,071 |
|
777 |
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10,848 |
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Additions |
- |
|
175 |
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175 |
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At 30 November 2019 |
10,071 |
|
952 |
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11,023 |
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Depreciation |
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At 1 December 2018 |
7,853 |
|
777 |
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8,630 |
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Charge for the for the period ended 30 November 2019 |
2,014 |
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- |
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2,014 |
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At 30 November 2019 |
9,867 |
|
777 |
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10,644 |
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Carrying amount |
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At 30 November 2019 |
204 |
|
175 |
|
379 |
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At 30 November 2018 |
2,218 |
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- |
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2,218 |
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5 |
Debtors |
2019 |
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2018 |
£ |
£ |
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Trade debtors |
21 |
|
89 |
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Prepayments and accrued income |
1,653 |
|
700 |
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1,674 |
|
789 |
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6 |
Creditors: amounts falling due within one year |
2019 |
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2018 |
£ |
£ |
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Trade creditors |
2,188 |
|
2,144 |
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Accruals and deferred income |
1,104 |
|
1,505 |
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3,292 |
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3,649 |
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7 |
Profit and loss account |
2019 |
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2018 |
£ |
£ |
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At 1 December |
51,960 |
|
51,468 |
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Profit for the financial year |
27,297 |
|
492 |
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At 30 November |
79,257 |
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51,960 |
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8 |
Trustee remuneration and benefits |
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There were no trustees' remuneration or other benefits for the year ended 30 November 2019 nor for 2018
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9 |
Trustees/ Directors expenses |
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Trustees / Directors expenses reimbursed expenses for the year ended 30 November 2019 |
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Trustees |
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Directors |
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Value |
£ |
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Show catering expenses |
1 |
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|
192 |
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Show expenses |
1 |
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456 |
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Show administration expenses |
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1 |
|
804 |
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2 |
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1 |
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1,452 |
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10 |
Staff Costs |
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There were no paid employees / directors during the year ended 30 November 2019 nor for the year ended 30 November 2018 |
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2019 |
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2018 |
a |
Average number of employees |
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0
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0 |
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Volunteers |
b |
Average number of volunteers |
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450 |
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350 |
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11 |
Other information |
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Hanbury Countryside Show Society Limited is a private company limited by guarantee. The members of the company are the trustees named on page 3. In the event of the charity being would up under the Memorandum and Articles of Association have to contribute a sum not exceeding £ 10 each. |
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Hanbury Countryside Show Society Ltd |
Show and fund raising expenses |
for the year ended 30 November 2019 |
This schedule does not form part of the statutory accounts |
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2019 |
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2018 |
£ |
£ |
Income |
Income from charitable activities |
149,171 |
|
120,531 |
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|
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Direct expenses |
Purchases |
18,715 |
|
16,953 |
Other direct costs |
53,081 |
|
60,592 |
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|
71,796 |
|
77,545 |
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Administrative expenses |
Volunteer costs: |
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Volunteer training and welfare |
582 |
|
238 |
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|
582 |
|
238 |
General administrative expenses: |
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Telephone and fax |
468 |
|
325 |
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Information and publications |
- |
|
222 |
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Subscriptions |
496 |
|
635 |
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Insurance |
1,650 |
|
1,254 |
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Equipment expensed |
1,140 |
|
2,560 |
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Equipment hire |
7,151 |
|
3,648 |
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Repairs and maintenance |
- |
|
174 |
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Sundry expenses |
3,640 |
|
3,997 |
|
|
14,545 |
|
12,815 |
Legal and professional costs: |
|
Consultancy fees |
18,508 |
|
17,953 |
|
Advertising and PR |
4,512 |
|
3,139 |
|
Other legal and professional |
173 |
|
117 |
|
|
|
23,193 |
|
21,209 |
|
|
|
|
|
|
|
38,320 |
|
34,262 |
|
|
|
|
|
|
Total show and fund raising costs |
£110,116 |
|
£111,807 |
|
|
|
|
|
|