The Trustees present their report and financial statements for the year ended 31 August 2020.
The trustees also approved the content of the 2020 ‘ADS’ AGM held and recorded via zoom conferencing on Wednesday 10 th June 2020.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the Charity's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) .
Custodian trustee
The company does not act as a custodian and it does not own any lands and buildings.
Public benefit statement
The trustees consider that the objectives of the charity meet the tests for the public benefit and in exercising their powers and duties, the trustees have complied with their duty to have due regard to the relevant guidance published by the charity commission.
Objectives and activities
The Charity's objects are to support, inform and comfort people living with Dementia, their carers and their families in the local community. Income in support of our activities include operating a retail shop; collection tins in many locations and at social events; targeted fundraising events; seeking grants from local government ; NGOs and other public bodies; charitable donations; legacies and bequests.
Our loyal band of volunteers (including all trustees), support the charity and we continue to encourage more to join us. We give due respect and gratitude for their service and by only utilising the time which they have freely offered to us, we hope to retain them. Voluntary working offered from the community consistently reinforces our ethical message and builds strong confidence in the work we do.
‘ADS’ strictly applies safe working practices mindful of prevailing safeguarding legislation. We consistently consult our membership ensuring our services remain appropriate to their needs.
‘ADS’ provides vital guidance, information, assistance, companionship, advocacy, signposting, physical and psychological stimulation, entertainment, enjoyment and close friendships in relaxed surroundings. Services include; S inging for P leasure, S eated E xercises, M oves and G rooves, M ulti - lingual S ervices, O ut and A bout, M ates with P lates, Alzheimer C afes, L unch C lubs, C onnection C afes, other various social events and weekends away.
We are continually developing our training packages and spreading awareness to more sections of the community. Our ‘ADS’ annual Santa fun run remains a popular and FUN method of raising funds. Our website, newsletters, use of social media, leaflets in GP surgeries, clinics, pharmacies, public places etc. ensures visibility. It is vital that the ‘ADS’ message reaches all of those people in much need of our help. Due regard is paid to the charity commission guidance in deciding which activities we undertake. ‘ADS’ provides vital support, information and guidance via our extensive range of services, whilst strictly observing safe working practices and safeguarding legislation.
Services added during this financial year include:
Following extensive work our exciting, newly updated ‘ADS’ website has now been introduced,
New training packages to spread awareness of Dementia into more sections of the community;
New Dementia awareness book ‘A Kids Guide to Dementia’ (using sensitive age appropriate language);
The introduction of singing sessions to assist People with Dementia residing in hospitals;
Online singing sessions and carer chat lines provide additional opportunities for the enjoyment of our members.
We actively communicate and reach potential new members in need of our support through; our website, newsletters, social media, leaflets in GP surgeries, pharmacies, clinics and public places, to ensure that our message and existence is highly visible. Due regard is paid to relevant guidance when deciding our activities and we consistently consult our members to ensure their needs are appropriately met.
2020 has seen the UK being severely affected by COVID-19 (as has the rest of the world). Our normal range of ‘group’ services were forced to cease, necessitating rapid revision and creation of new and alternative methods in order to provide appropriate support for our members. This has been a challenge due to the need to create alternative s ervices, whilst adhering to the safe distancing requirements set out by the UK Government and medical advisers.
Our ‘ADS’ shop was closed from Monday 23 rd March 2020 and remained so until 26 th June 2020. The combined effects of zero income from the shop, the loss of collections from our tins, the inability to raise money via our normal processes and the added challenges during this period has meant that we have relied on our reserves to remain fully operational. We are very fortunate having consistently adhered to our ethos of building our reserves allowing ‘ADS’ to remain sustainable at all times. Without these reserves ‘ADS’ would have been unable to sustain its support services or develop new ones during this tragic period.
I am particularly proud of the fact that the policies applied over the years permitted us to uphold our previous decision to increase all ‘ADS’ staff salaries by 3.1% for the year 2020/2021. We have also been able to top up salaries for the staff members being furloughed to the full 100%. These positive choices would undoubtedly have been impossible were it not for our careful financial controls over the years testifying to the importance of continuing this ethos.
Donations, legacies, grants and other fund-raising activities (excluding shop income) achieved £ 412,847 (2019: £399,469) for the year, which is very creditable considering the challenges faced with COVID-19 . We are all grateful for the continued support of the Royal Borough of Windsor and Maidenhead for the grants they afford us, which are essential , and which we utilise in full to provide access to the services we deliver. We continue to seek grants, where appropriate, to help fund specific expenditure. Income from training packages and events has decreased slightly from the prior year to £ 1,278 (2019: £3,233) .
Overall a surplus of £168,890 (2019: £182,803) was made thanks to the legacies received in the year. The overall performance of ‘ADS’ remains robust and continues to meet its aims and objectives of providing vital services for those people with Dementia, their carers and families reliant on our support.
Future developments
The COVID-19 pandemic has perversely provided us with opportunities to develop our support offering and service delivery both currently, and in the year ahead. Our aims/objectives are intact, and our priorities remain firm that we will provide an ever-widening range of services ensuring that we maximise our effectiveness in support of our members.
We were unable to deliver our 2020 ‘ADS’ Annual Santa Fun Run (due to prevailing Social distancing rules). Over the years, this event has been important to provide our members with a rare opportunity to enjoy a ‘normal’ FUN day out and has sadly been cancelled and rescheduled for November 2021. We took the decision to replace it with a “virtual ‘ADS’ Annual Santa Fun Run” which was held on Sunday 29 th November 2020 it proved to be a great success. We will now consider holding similar ‘ADS’ Virtual events at different times of the year going forward.
We continue broadening our appeal to more sections of the community, increasing the number of people we support. We are currently exploring/devising new methods of assisting our members, utlising any/all virtual platforms available to us using the lessons emanating from the significant challenges posed by COVID-19. Our partner agencies such as RBWM, continue to support our charity, knowing that we will respond appropriately and deliver the highest service standards. We will continue to foster these important relationships in the future.
I am pleased to report a successful year . Nysa Harris guides the operational management of the charity, achieving our strategic aspirations and continues to make in-roads into the aims and objectives of her role. We are determined to protect and future-proof ‘ADS’ to ensure we remain capable of effectively delivering our range of services for as long as they are needed.
Business Risk Policy
Our risk assessment policy is robust and recognises the need to protect the charity and its members. The trustees consider all known risks which might affect the business and take appropriate steps to address them.
By retaining adequate financial reserves, we consider that ‘ADS’ can cope with short-term reductions in income e.g. epidemics/Grants etc. A dequate internal controls are in place to reduce the likelihood of loss through fraud or misuse of funds (management accounts, book-keeping payroll and pension provision are outsourced to Craufurd Hale LLP ). We believe the operational structure headed up by Nysa provides the necessary stability. We continue to develop an effective succession planning program, with efficient systems backups and are satisfied that controls are in place to mitigate exposure to risk.
‘ADS’ operates responsibly , retaining sufficient funds to provide sustainability, brought sharply into focus by the COVID-19 epidemic. Outgoings reflect income ensuring confidence with the community that we fully utilise their donations to deliver the highest possible standards of services at all times.
The Charity is a company limited by guarantee in accordance with its memorandum and articles of association.
The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
The articles of association require that there are at least three Members at all times. Potential Members are appointed by Trustees on the basis of their application form and their experience and the Trustees have absolute discretion in whether or not to accept and application for Membership. Natural persons must be 16 or over to become Members. There is no restriction to the length of the Trustee appointment, assuming they continue to fulfil their specified areas of responsibility in accordance with the Charity's' constitution.
None of the M embers ha ve any beneficial interest in the C ompany. All of the Trustees are M embers of the C ompany and guarantee to contribute £1 in the event of a winding up. Each such Member remains liable for their guarantee for one year after they cease to be a Member, for liabilities incurred while they were a Member.
The Charity is managed by its Board of Trustees, who meet regularly and who decide on policy. Day-to-day operational matters are managed by David Jannetta under delegated authority from the Trustees.
Induction training is provided for all new Trustees. Ongoing training is available as required. Trustees are encouraged to attend appropriate external training events, seminars, workshops and be briefed on and discuss topical matters to assist them in the understanding and performance of their role.
The trustees' r eport was approved by the Board of Trustees.
I report to the Trustees on my examination of the financial statements of Alzheimers Dementia Support (the Charity) for the year ended 31 August 2020.
As the Trustees of the Charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Since the Charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
accounting records were not kept in respect of the Charity as required by section 386 of the 2006 Act; or
the financial statements do not accord with those records; or
the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
Christopher Rayner FCA
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
Alzheimers Dementia Support is a private company limited by guarantee and has no share capital. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £1 per Member of the Charity. The Charity is registered in England and Wales. The registered office is Ground Floor, Belmont Place, Belmont Road, MAIDENHEAD, SL6 6TB.
The accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and the preceding year.
The financial statements have been prepared in accordance with the Charity's governing document, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). The Charity is a Public Benefit Entity as defined by FRS 102.
The Charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling , which is the functional currency of the Charity. Monetary a mounts in these financial statements are rounded to the nearest £.
Alzheimers Dementia Support meets the definition of a public benefit entity under FRS 102. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
At the time of approving the financial statements, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the next 12 months from the date of signing these financial statements . Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Cash donations are recognised on receipt. Other donations are recognised once the Charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the Charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is unknown the details of the legacy are disclosed and it is treated as a contingent asset until the criteria for income recognition are met.
The charity receives assistance in the form of donated goods and services. Donated goods are not recognised as income as disclosed in note 1.8. The Charity also benefits from the services of a number of volunteers who give their time freely. In accordance with the Charities SORP FRS 102, general volunteer time is not recognised.
Other trading activities and other income are measured at the fair value of the consideration received or receivable and represents amounts receivable for goods and services provided in the normal course of business .
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Expenditure is classified under the following headings:
Costs of raising funds comprise the costs of fundraising, training and other sundry income and their associated costs.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its charitable activities. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
All costs are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. Costs relating to a specific activity are allocated directly.
Governance cost includes those costs associated with meeting the constitutional and statutory requirements of the Charity and include all independent examiners fees and costs linked to the strategic management of the Charity.
Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.
Support costs are those functions that assist the work of the Charity but do not directly undertake charitable activities. Support costs include back office costs, finance, personnel, payroll and governance costs which support the charity's charitable activities. These costs have been allocated between cost of raising funds and charitable activities. The basis on which the support costs have been apportioned on an appropriate basis are set out in the note 8.
Tangible fixed assets are initially measured at cost and subsequently measured at cost, net of depreciation.
Depreciation is recognised so as to write off the cost of assets less over their useful lives on the following bases:
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.
At each reporting end date, the Charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .
The Charity does not buy items for resale. Items donated for sale in the shop are not valued as they are generally small and of low value, and to value them formally would incur undue expense in the opinion of the Trustees.
Cash and cash equivalents represents cash in hand, deposits held at call with banks .
The Charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the Charity's balance sheet when the Charity becomes party to the contractual provisions of the instrument.
Basic financial assets, which include debtors and cash and bank balances, are measured at transaction price including transaction costs. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities, including creditors are recognised at transaction price. Financial liabilities classified as payable within one year are not amortised.
Alzheimers Dementia Support as a Charity is not liable for assessment to tax on its income and gains to the extent that they are applied to its charitable objectives.
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the Charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
The Charity contributes to a defined contribution plan. Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straight line basis over the term of the relevant lease.
In the application of the Charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Grants receivable
Youth Project
Training events
Furlough claims
Training and events
Shop costs
Alzheimers Dementia support
Out and about
Befriending
Respite and careers holidays
Accountancy fees
Advertising and marketing
Bank charges
Computer costs
Employers NI
General expenses
Independent Examination fee (incl VAT)
Insurance
IT software and consumables
Legal and professional fees
Outsourced bookkeeping fees
Payroll processing
Postage etc
Direct
Direct
The analysis of independent examiners' remuneration is as follows:
None of the Trustees (or any persons connected with them) received any remuneration or benefits from the Charity during the year.
Included within charitable activities and raising funds are expenses totalling £1,350 (2019: £ 3,254) paid to the trustees to reimburse them for expenses incurred on behalf of the charity.
The average monthly number of employees during the year was:
There were no employees who had a salary, including employee benefits, in excess of £60,000.
A provision of £15,000 has been included in the accounts as a provision with respect to the loss of sales and additional cost incurred due to the COVID-19 pandemic. As discussed in the Trustees report, the shop was closed from Monday 23rd March 2020 and remained closed until 26th June 2020.
The company is a registered charity and is not considered to be liable to taxation on its charitable activities.
Grants received in advance for expenditure that takes place in a future accounting period has been accounted for as deferred income and recognised as a liability.
Restricted
At the reporting end date the Charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:
There were no disclosable related party transactions during the year (2019 - none).
The remuneration of key management personnel is as follows.