The Trustees present their report and financial statements for the year ended 31 March 2020.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
The charity 's objects as defined in its Memorandum and Articles of Association are;
a) to advance the Christian faith in such parts of the world as the trustees may from time to time think fit and to fulfil such other purposes which are exclusively charitable according to the law of England and Wales and are connected with the charitable work of the Charity;
b) to relieve persons who are in conditions of need or hardship or who are aged or sick and to relieve the distress caused thereby in such parts of the world as the trustees may from time to time think fit;
c) to advance education in accordance with Christian principles by such means as the trustees may consider appropriate including by means of establishing and operating any educational establishment or establishments in such parts of the world as the trustees may from time to time think fit.
Public benefit
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
The Trust has had a rewarding year. Throughout the year it continued to operate from an office converted from a garage alongside the home of the Trust Founders. This has enabled the Trust to make further reductions on costs during this period. By the end of 2020, the office will have relocated to a street level high street location in Hailsham allowing the work to become more visible to potentially new donors.
As a result of this during the 12-month period ending March 31 st , 2020 the trust has continued to keep its UK administrative costs very low. These costs are largely funded from the HMRC Gift Aid returns. David Churchyard was appointed as Charity Manager on 1 st April 2019. David works 21 hours a week and has continued in this role during the year and will continue until the 2 nd half of 2021. At the end of 2020, it is planned that a new Director for Quicken Trust will be appointed who will take the Trust forward for the next stage of developments in support of the Kabubbu Development Project.
Over the past year the Founders of Quicken Trust, who are two fulltime volunteers, have continued working in support of David. They had planned to retire towards the end of this reporting period but because of the Covid-19 pandemic approaching early in 2020 they delayed their retirement. Geoff volunteers in oversight of governance matters, Board support, marketing, and social media. Geraldine volunteers as a Partnership and Donor Administrator.
Over the past 12 months, the Charity has continued with:
Sarah, a part time employed administrator (20 hours/week) responsible for social media who resigned in December 2019 after four years
Sue, works part time employed as banking administrator (5 hours/week)
Lucy, a part time student employed to undertake some basic administration for a six month period (5 hours/week)
Jim, an accountant, volunteers part time to create management accounts
Karen, as a self-employed bookkeeper and therefore not an employee
At the end of the financial year, there were 31 hours/week being worked by paid employees. This compared with 95 hours/week in the previous year. It has meant significant pressure on the two trustee volunteers who have had to take up the slack in activity in many areas of essential work and far exceeding the weekly hours worked by all the paid employees combined.
8 volunteers assist at fund raising events, when the newsletter is mailed, when volunteers are travelling to Uganda and on other administrative tasks.
Over the past 12 months the Trust has had a fruitful time in working with our partner the Kabubbu Development Project (KDP) in Uganda on:
Planning the infrastructure developments
Supporting and encouraging staff
Improving record keeping
Advising on income generating activities
Extending health centre service opportunities beyond Kabubbu
Infrastructure Developments
With a UK grant received, infrastructure was developed and completed in Uganda. Some facilities
developed were required by the Ministry of Education for Secondary Schools with boarding facilities and with courses up to ‘A’ level standard. These additional facilities constructed include:
2 new blocks of 4 houses for homes to enable 8 secondary school teachers to live locally
2 toilet blocks with septic tanks replacing pit latrines to meet new health requirements
1 new block of 4 houses for 4 vocational teachers to live alongside the college
1 new science laboratory to enable ‘A’ level students to have a separate laboratory
Donors
The number of monthly partners remains static at 641. Many donate to support a student in primary school, secondary school or on a further education programme. A smaller number of partners also contribute to the health centre or support a beneficiary on the welfare programmes.
Education
In February 2020, a 30-seater bus was donated following several years of fundraising. This is intended for use across all education aspects and transport needs. It arrived just before ‘lockdown’ closed the schools.
Kabubbu Community Primary School enrolled 447 pupils for the new academic year beginning February 2020 (down by 3.4% on the previous year). 167 pupils are in sponsored education (down by 10% on the previous year).
23 sponsored pupils completed primary education in November 2019 and 21 have progressed to secondary education. 66.70% of children achieved either a Grade 1 or Grade 2 pass. This has increased from 30% in the previous year.
We continue to find it difficult to recruit new child sponsors because of the long-term commitment of education: 7 years in primary education, 6 years to ‘A level standard in secondary education and up to 3 years in university, a total 16 years. However, the number of supporters donating for the School Meal Appel programme continues to slowly increase and 84 children are now on this programme. Most of these children are in primary education.
Pupils in primary school continue to benefit and enjoy the support of UK student volunteers visiting the project. They assist in teaching on a literacy programme and interacting with children in sports, arts and crafts.
Teacher classwork and performance remains under continual review to ensure positive and professional teaching standards are maintained.
Children in primary school compete in competitions locally, across the District, and nationally in football, netball and music dance and drama.
To improve a child’s chance of success in school, the teachers are regularly assessed to ensure they meet the required standard. Additional resources and opportunities (like field study visits) or opportunities to compete in sports or music, dance and drama are provided by UK partners.
In Trust High School (secondary education) there were 516 students (up by 9% on the previous year) enrolled at the start of the new school year in February 2020. 94 are now in supported education, (an increase of 4% on the previous year). So 422 students are self-funding.
In November 2019, 104 students sat exams at ‘O level’. The results were as follows:
Grade 1 = 10
Grade 2 = 28
Grade 3 = 27
Grade 4 = 32
Ungraded = 7
Students with a Grade 1 – 3 could graduate, so 65 students graduated to ‘A’ levels.
In November 2019, 50 Students sat exams at ‘A’ level and the results are below. In Uganda students who complete and succeed at ‘O’ levels and who then graduate on to ‘A’ levels are required to choose between science or arts subjects, students are not able to combine arts and science subjects.
17 students sat ‘A’ level exams in science subjects. 7 non-sponsored students achieved grades high enough to graduate to university. The top non-sponsored student achieved 18 out of a possible 21 points. QT had only 1 sponsored student for ‘A’ level science but did not achieve sufficient points to pass the exam.
33 students sat ‘A’ level exams in arts subjects. 22 achieved grades high enough to graduate to university. 4 of these were sponsored students.
The school has continued to benefit from the additional facilities funded by UK donors to Quicken Trust and passed on to KDP to construct facilities as detailed earlier in this report.
Students in Trust High School continue to compete in sports. By July 2019 the girls’ volleyball team had won all the local and district competitions and became national champions. In August, the team travelled to Arusha in Tanzania to represent their country in the East African finals. They performed well but sadly were unable to achieve success to take this title.
Fonthill College Vocational Studies
This college opened in 2018. By 2019, certificate courses in hairdressing and cosmetology, IT/computer engineering, catering, and dressmaking had been introduced. The centre was registered during 2019 for UBTEB exams and 8 students completed exams in November 2019.
The results received showed 2 students had passed with a 1 st Class Certificate result and 6 received a 2 nd Class Certificate. In 2020 the college plans to introduce a second year for each subject to enable students to take exams at diploma level. The college is offering services to the community. For example, students on the hairdressing and cosmetology courses are offering reduced prices to customers in the community while they are in training.
By the start of the new term in February 2020 the number of enrolled vocational students had increased by 50% across all streams. However, all the vocational classes together with all other educational facilities were closed across all of Uganda in March 2020 as a result of the Covid-19 pandemic.
University and College Students
Some students attend higher level vocational courses at colleges in Kampala. During 2019-2020, 30 students completed courses at College in further education. 6 Students completed degree courses in Business administration, Education, Journalism, Accounting and Finance and in Graphic Design, and one student qualified as a Nurse.
In 2020, 23 students who completed ‘O’ and ‘A’ level courses should have graduated on to certificate or diploma courses as diverse as music, graphic design, electrical installations, motor mechanics or, catering and hotel management. Those on degree courses, planned to study in Accounting and Finance, Education, Business Administration, Journalism, and Industrial Art were postponed to 2021.
Kabubbu Health Centre
The Health Centre has continued to improve its services and to treat on average 1,141 patients a month. Up to 1,500 laboratory tests are completed each month for malaria, typhoid, syphilis, HIV, urinalysis, B/Glucose, HCG, brucella, ulcers, Hep B, sputum, HB, B/Group, Stool analysis, and FBC/CBC.
On average 160 mothers a month attend for antenatal services. These are routinely tested for HIV and a few each month are diagnosed with this. Some other interesting statistics indicate:
73 pregnant women on average are vaccinated against tetanus
53 mothers a month are admitted as in-patients for treatment
46 mothers a month delivered in the maternity section of the Health centre. Additionally, those with complications are referred on to hospitals in Kampala
9 mothers a month have a caesarean operation in the Health Centre
620 children are routinely vaccinated monthly for BCG, polio, DPT, PCV, measles, IPV and Rota vaccine.
86 women attend for family planning services
1,164 cumulative clients are registered in the HIV/AIDS clinic including 43 children needing chronic care.
The Health Centre employs 22 staff and the Ugandan government grant continues to meet only a small percentage of the Health Centre's costs. Patients attending the Health Centre continue to contribute for these services and on average this raises £3,780 a month. During 2019-2020 funding transferred from Quicken Trust for the Kabubbu Health Centre was £92,312. This included special fund raising of £6,195 received through a QT Facebook story. This was to support emergency heart treatment for Angel who had a hole in the heart and needed specialised surgery only available in India. Also £7,202 in support of a new toilet for patients attending Kabubbu Health Centre
Welfare programmes
76 elderly people in the community are supported through the 'Adopt-a-Granny' programme. Each one has a UK partner who funds them. This is down2.5% from the previous year. The elderly are often looking after large numbers of grandchildren whose parents have moved to the city to find work and income to sustain themselves. Their monthly funding includes three eggs, maize flour, sugar, paraffin, soap, and meat that is delivered to them and assistance collecting water.
6 out of 13 children in Foster Care are supported by a UK partner. These are children who, during their education, were bereaved of their ‘carer’ or who through neglect, hunger or extreme poverty were included in the home to prevent them becoming street children and scavenging. This enables them to continue their education that can ensure a better future. It has been noted that children in the foster home who have a regular routine to their day, learn simple skills for their future (like gardening and cooking) and who receive three meals a day thrive in school. They are encouraged and supported in the education by the foster mother and, as a result, excel under her care.
Work also began towards the end of 2019 on converting and extending the foster home into two sections. This is necessary to meet new government standards for children in care. When this work is completed up to 12 girls and 12 boys can be accommodated in separate sections.
Many of our funding partners are mindful of the local home circumstances from which the children in education come. Many partners therefore regularly donate for shoes, sportswear, field trips, beds, mattresses, and other items. From time to time a UK partner may also build a family home for a child to improve the living conditions. During 2019-2020, three new homes were built for three children in primary education. Two of these homes were part-constructed by two teams of UK school volunteers who assist on the building sites for 3 hours a day for 5 days of their visit.
To further improve living conditions over the 2019 Christmas season 1,022 solar lights were funded by UK partners. The lights were purchased locally in Uganda and distributed to 500 families resulting in 3,200 people being impacted. One elderly man named Matthias said, ‘ This is the best present Quicken Trust has given us so far. My lights are brighter than my neighbours who uses electricity.’
Esther, a student in her final year of primary education, is in foster care. She was studying for primary leaving exams and she was happy to be able to read her textbooks in the evening a result of receiving lights. In Uganda it’s dark from 7pm daily all year.
Other welfare items donated by partners and supporters over the Christmas 2019 period included:
Seasonal food for 87 of the poorest families who received 2 kg of meat, 2 kg of rice and a container of fruit squash. One elderly lady named Bernado said, ‘If it wasn’t for this Christmas dinner given to me, I had no hope of eating any meat this Christmas. The person I worked for refused to pay me the 20,000 shillings (£4.50) for my work”
120 KDP staff members received a Christmas gift of rice, baking flour, sugar, cooking oil and soap
69 Christmas cakes were donated by UK partners. This created additional employment for staff in the Kabubbu Resort Centre
46 x 50 kg bags of maize. This maize, donated by partners in the UK was grown by local mothers and provides a small income
14 x 100 kgs bags of maize. This maize again donated by UK partners and grown by local mothers to provide a small income is also milled in the KDP mill and provides further employment
A school outing was provided for 40 children in primary school
15 teenage students in Trust High School attended a Mindset Workshop to empower them
All these programmes continue to be appreciated by the beneficiaries in a society where there are no State benefits and where many only generate an income of between £6.00 - £7.00 weekly.
Programmes in the community on domestic violence, parenting skills, introducing Christianity, providing information on parenting skills, educating women on the Graze funded training (increasing maize yields), and the Street Business School have continued throughout this report period.
In October 2019, Susan Babirye, Nurse in Charge, was identified by a USA philanthropic partner, the Segal Family Foundation (SFF). Susan was one of fourteen leaders selected from the 200 SFF partner organisations continent wide, for their African Visionary Fellowship programme, providing mentorship.
During March 2020, Susan Babirye was promoted to Deputy Director of the KDP to work alongside Enoch Kagoda the CEO. SFF recently selected KDP as one of their exemplary partners and they conducted a comprehensive Health Report on the KDP. This report covered a celebration of all efforts, as well as detailed reviews in Administration, Human Resources, Organisational Management, Performance Management, Finance, and Governance. The report highlighted areas of operations to be addressed that will ensure some improvements are made in senior staffing roles including finance controls, communications, and monitoring and evaluating plus, possibly, human resources.
At the time of writing this report, Covid-19 has locked-down many countries around the world, including both the UK and Uganda in March 2020. This has caused cancellation of one visit by directors of Quicken Trust to evaluate the impact of its support to the KDP, in July 2020. It is also seriously threatening the subsequent planned visit in October 2020. Such cancellations will restrict the potential of QT trustees to physically review the correct use of transferred funding. However, past experience would indicate that such funds will be appropriately used. The KDP also provide copy of its Financial Statements for QT review. It could be February 2021 before a visit can be made.
The Trustees are aware that the impact of Covid-19 could produce challenges to the charity during 2020-2021 and are regularly meeting by Zoom to keep abreast of the challenges as they arise.
There was a deficit on unrestricted funds for the year of £19,296 (2019: deficit of £3,188 leaving a balance of unrestricted reserves carried forward of £22,246). There was a surplus on restricted funds for the year of £12,496 (2019: surplus of £26,198) leaving restricted reserves carried forward of £69,446.
The overall result for the year was a deficit of £6,800 (2019: deficit of £23,010) leaving total funds carried forward of £91,692.
Overall, QT income for 2019-2020 was £704,197 (down 12.14 %) primarily because of the timing of receipt of a significant grant from a grant-making trust. Grant payments by QT to the KDP (Uganda) were £524,241 (down 4.99%). Again, because of timing of transfers to Uganda in this period.
Expenditure was £710,997 (down 8.66 %). Overall Support and Governance costs were £9 4 ,430 (down 38.08%) against income for such of £80,475. The Board is aware that additional funding of support costs is a priority need as well as a review of the apportionment into correct cost codes in the bookkeeping process is required.
Headlines of the top five areas of significant cost reductions where the Trust has taken steps during the year to minimise all significant costs are:
Property & Equipment maintenance down 93.56%
Office rent down 73.52%
Printing, postage & phone down 52.13%
Website & IT maintenance down 43.78%
Staff costs down 41.10%
Reserves
The Trust does seek to hold reserves to cover operating costs in the event of a significant fall in General fund giving equivalent to a level of at least 3 months core operating expenditure. During the year following a generous gift to the charity a specific reserve fund has been established of £25,000 to cover this.
Risk Factors
The Trustees continually assess the major business and operational risks which the charity faces and are satisfied systems are in place to enable regular reports to be produced so that necessary steps can be taken to mitigate exposure to those risks.
The charity is a company limited by guarantee which was incorporated in England and Wales on 17 February 2004, and is governed by its memorandum and articles of association.
The Trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Trustees are elected by the members by a majority vote in general meetings.
New T rustees are identified as those with sufficient skills to serve the work of the T rust both from a business and spiritual perspective. Suitable induction and training is provided as required.
None of the Trustees has any beneficial interest in the company.
Trustees are approaching new people with the necessary skills to support the work; particularly with legal, financial and fundraising skills concerning charitable trusts.
Fulltime volunteers Geoff and Geraldine Booker have advised the Trust board that they will be retiring from their oversight roles as of December 31 st 2020 while maintaining certain activity promoting the Charity as agreed by the board some years past.
The day to day management of the T rust is undertaken by Mr Geoff Booker and Mrs Geraldine Booker together with support staff overseen by meetings of T rustees from time to time.
Note s 17 and 18 sets out an analysis of the assets attributable to the various funds and a description of the trusts. These assets are sufficient to meet the charity's obligations on a fund by fund basis.
The Trustees' r eport was approved by the Board of Trustees.
The Trustees, who are also the directors of The Quicken Trust for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
I report to the Trustees on my examination of the financial statements of The Quicken Trust (the charity) for the year ended 31 March 2020.
As the Trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act) . In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Association of Chartered Certified Accountants, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
the financial statements do not accord with those records; or
the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The Quicken Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is Chantry House, 22 Upperton Road, Eastbourne, East Sussex, BN21 1BF.
The accounts have been prepared in accordance with the charity's Memorandum and Articles of Association, the Companies Act 2006 and “Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)” (as amended for accounting periods commencing from 1 January 2016). The charity is a Public Benefit Entity as defined by FRS 102.
The financial statements are prepared in sterling , which is the functional currency of the charity. Monetary a mounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. It is only the policy to make grants to the Kabubbu Development Project if sufficient monies are available. The arrival of COVID 19 virus in March 2020 may have some effect on income in the forthcoming year; however, if there is a shortage of funds monies are also available from an associated grant making trust to meet any shortfall. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Gifts, donations, legacies and other forms of voluntary income are recognised as incoming resources when received, except insofar as they are incapable of financial measurement. Donations and gifts towards accommodation and other costs for those visiting Kabubbu are recognised on receipt of the money. Gift Aid Tax recovered under gift aid is accrued within the accounts as received and credited to the General fund as per information provided on promotional material.
Monies received for travel flights from those travelling to Kabubbu to provide support services and for educational visits are recognised when the trip takes place as is the corresponding expenditure. Where monies are received in the period prior to the trip they are deferred and released in the following year when the trip takes place.
Expenditure is included on an accruals basis and allocated to the appropriate cost centre. Expenditure for charitable activities includes grants given, other direct charitable costs such as the direct costs of groups visiting Kabubbu to provide support and the purchase of equipment, and the support costs in carrying out the activities such as administration. In addition, there are cost centres for fundraising and governance costs, which are the costs incurred in the strategic management of the charity and of complying with constitutional and statutory requirements.
Direct costs are allocated to the appropriate fund. Support costs are not apportioned but are all related to the Community Development fund.
Property, plant and equipment are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. It is the policy of the trust to write off all items below £1,000 to the SOFA.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bas i s:
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in net income/(expenditure) for the year.
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.
Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.
Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.
Basic financial assets, which include trade and other receivables and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities, including trade and other payables and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future p aymen ts discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.
Trade payables are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade payables are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
In the application of the charity’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
Kabubbu visiting fund
Promotional and marketing costs
Kabubbu travel visits
Other Kabubbu related costs
Staff healthcare and welfare
Staff travelling and motor expenses
Office rent and utilities
Insurance
Printing, postage, stationery and phone
Website and IT maintenance
Administrative assistance
Property and equipment maintenance
Collection agency costs
Miscellaneous expenses
Accountancy and payroll
Independent examination
Consultancy
Bank charges
None of the Trustees (or any persons connected with them) received any remuneration from the charity during the year.
Further details of transactions with trustees are provided in Note 20 related party disclosure.
The aggregate amount of donations received from the Trustees and related parties without conditions was £48,428 (2019:£95,206).
The Trust is wonderfully served by volunteers and some administrative work has been outsourced. The value of volunteers in the UK office and those who travel from time to time and work in the Kabubbu village are impossible to quantify in material terms.
The average monthly number employees during the year was:
Income received from delegates who will take part in trips to Kabubbu in the next financial year are carried forward as deferred income and released to the Statement of Financial Activities (SOFA) in the year in which the trip takes place. All deferred income brought forward from the comparative period related to trips which took place during this financial year and was released to the SOFA.
Visiting Kabubbu fund
This fund records monies received for travel flights to Kabubbu and the corresponding expenditure. Any surplus relates to gift money raised for the Community Development fund and transferred accordingly for that fund.
Church and Community Centre fund
A fund to raise money to send to Kabubbu for the construction of a Church and Community Centre.
Community Development fund
This fund is for monies received for the Kabubbu Development Project which go towards the various Kabubbu projects, including Education, Welfare, Orphan Family Support and Health or to be spent more generally in Kabubbu for its development.
Manager/Core Costs fund
Donations to this fund are for meeting the cost of salaries of the office manager and core costs. This was closed on 29 March 2019.
Expenses fund
This fund represents specific donations made to cover flight costs and other expenses incurred by the Bookers.
Reserve fund
A sum of money put aside as a reserve fund to enable sufficient monies to be available to meet its legal requirement in the event of the Trust closing down.
Travel bond
The sum of £20,000 is set aside in a designated fund to provide a guarantee for Kent County Council and others as required in the event of the provider of travel arrangement or Quicken Trust being unable to meet their obligations to volunteers on visits to Kabubbu.
During the year the charity entered into the following transactions with related parties:
Mr Geoff and Mrs Geraldine Booker ( Members and Trustees ) are Directors of the Kabubbu Development Project a company registered in Uganda which is a NGO (Non Government organisation).
Grants of £ 524,241 (2019: £ 551,782 ) were made to the Kabubbu Development Project during the year.
Trustee Mr G Booker (a member of the trust) is a member of The Quicken Trust - Uganda a company registered in Uganda and is a NGO (Non Government Organisation).
Expenditure on behalf of the Bookers covered by their fund include Health and travel insurance £ 7,446 (2019: £ 7,265 ). F lights and accommodation £ 7,897 (2019: £ 9,112 ) , mileage £ 792 (2019: £ 1,307 ) and consultancy £2,000 (2019:£2,500) .
The charity had no debt during the year.