The trustees present their annual report and financial statements for the year ended 31 March 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's Deed of Trust , the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) " (effective 1 January 2019 ).
The objects are set in the Memorandum of Association dated 15 February 2007.
Newcastle upon Tyne Y.M.C.A has an organisational culture that is based on the heritage of the Christian values of the YMCA Movement and its services are open to all regardless of faith or culture.
Our Vision
Our Vision is of thriving and inclusive communities.
Our Mission
Our Mission is to provide the opportunities, resources and support so that the community and its young people can belong, contribute and thrive.
Our Values
The way we act at YMCA Newcastle is characterised by our values that flow from our Christian heritage. These are:
Unconditional :- our support to young people is unconditional regardless of their actions, beliefs and attitudes
Equity:- we work to reduce inequalities and allocate our resources depending on individual needs and circumstances.
Respect:- we respect individuals for who they are regardless of their circumstances.
Tolerance:- we don't judge people and we embrace different lifestyles, opinions, cultures and beliefs.
Openness:- our culture is transparent so that all our stakeholders can see the work we do.
Integrity:- by acting in accordance with our organisational beliefs and values to do the right things, in the right way at the right time.
Sustainability:- We strive for long term sustainability by governing the organisation to ensure its long term ability to meet the future needs of the community and its young people.
Public benefit
The trustees have taken account of the Charity Commission's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)' when deciding how best apply the charities resources to respond to the impact of the coronavirus pandemic on the local community and its young people.
This year we have prioritised supporting the community and young people in the challenges they face in recovery from the pandemic and the rising cost of living. We have done so by providing a range of services to those with greatest need including: the provision of information, advice and guidance on a range of issues such as budgeting and finance, education, employment, housing, mental, physical and sexual health and social isolation. The provision of a range of activities to build confidence, self esteem, skills and knowledge. The provision of a range of volunteering and work placements.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
In last year's statement we said we intended to achieve 5 objectives. These are set out below along with our progress :
1. Consolidate our charitable service provision and continue to support the community and its young people to recover from the effects of the Coronavirus pandemic
More detail is given in the next section of the report, in this period we reopened our face to face services and maintained some of our digital ones. This year 2,650 people accessed our services, that is 182 less than last year. This is partly due to the closure of our community centre in November following an arson attack.
2. Acquire additional residential investment properties
We did not acquire any new properties during the reporting period as all of our capacity was focused on reopening and maintaining services as the pandemic restrictions were lifted and after the arson attack.
3. Secure new tenants in our commercial investment properties
A new tenant has taken a 10 year FRI lease on a commercial property.
4. Working in partnership with Northumbria University and Ryder Architecture we are embarking on a 3 years research programme “designing where we live” to enable us to build suitable, affordable and sustainable social housing for our beneficiaries
The PHD researcher took post in September 2021, we have completed a number of the tasks required to set up the academic programme as well as undertaken some project definition and scoping workshop led by Ryder. We have been working with Newcastle City Council to identify a number of empty properties that could be retro fitted with advanced material as phase one of this project.
5. Working in partnership with BIOHM Ltd we intend to create a new trading subsidiary and open a new BIOMILL manufacturing facility that will employ up to 50 beneficiaries in the next 3 years
BIOHM have had to delay the scale up of the manufacturing to deal with the impact of the pandemic and the inflationary costs risks.
Charitable activities
As stated above, during this reporting period we have supported 2,650 members of the local community, 182 less than last year. Once again we have received substantial financial support from individual donors, supporters, grant making trusts and foundations and from national and local Government. We would like to take this opportunity to thank them.
This reporting period has been one of continued change and uncertainty and this continued support has enabled us to adapt our ways of working accordingly and we have maintained our focus on delivering our Mission and provided opportunities, resources and support to the local community and young people.
Community Support
Between April and November we continued to deliver our Community Help Hub from our community centre to support families and individuals through a crisis they may be facing. In November, an arson attack on our centre led to it being closed for the remainder of the year. We relocated many of our services to Walker Parish Church hall and would like to thank them for their support and help.
During this period we supported 455 people to access our support services below, of these 149 were experiencing an immediate crisis, such as:
Accommodation and housing issues
Dealing with isolation
Physical health and wellbeing issues
Mental health and wellbeing issues
Employment support and job hunting
Volunteering
Financial advice
Emergency food provision
Youth Support
During the pandemic we developed a range of “on the road” youth support services which we have built on during this period with 282 young people accessing this service. In addition we restarted delivery of our services in our Community Centre and in other community spaces with 658 young people attending these activities, 13 of these had registered learning disabilities.
During this reporting period:
39 received support through a crisis.
56 received mental health and wellbeing support
46 received sexual health support
243 received employability training such as mock interviews, CV writing, job applications
107 took part in creative arts programmes
97 took part in a cycling programme
24 completed a cooking skills programme
Family Support
The easing and removal of coronavirus restriction meant our parent and toddler support group was able to return from a virtual service to an in person one.
During this reporting period, 114 babies and toddlers from young families received support, this is 90 less than last year when the service was completely digital.
Older people's support
We continued to run our older people's support service after the initial funding from the National Lottery ended. We were also able to restart our in person support as the restrictions were lifted having spent the previous 12 months providing themed activity packs delivered to their care home or residence every week. 83 people attended our group support and social activities at our community centres.
Social enterprises
Urban Mushrooms
Our social enterprise “Urban Mushrooms” relocated to a larger premises in advance of the reopening of the restaurants and food industry. The industry returned at a slow pace which we matched by scaling up our fresh mushroom growing activity. New entrants into the market and pressure on household incomes made a difficult trading year for the sales of our Grow at Home kits.
In addition to our core team of three staff we supported and employed eight young people and four volunteers.
Walker Park café
At the start of the national lockdown we closed our café to seated customers and made it a takeaway only service. We remained as a takeaway only service as the restrictions were lifted. The café was forced to close in November as the fire damage left the building unsafe for occupation. We are insured against business interruption but this does not replace the social impact we deliver from the building.
Volunteers
14 trained volunteers gave 5,208 hours of their time to enable us to deliver our services. At the national minimum wage that equates to a contribution of over £40,000.
Our Board of Trustees consist of 11 directors and 1 co opted member who have volunteered 528 hours of their time in the governance of the charity.
Trading subsidiaries
The charity invested in the acquisition of a trading subsidiary to generate “profits for purpose”. The purpose being to reinvest them back into the parent charity as unrestricted income to contribute to our core running costs. As in previous years the subsidiary has had another difficult trading year in this reporting period has been the same.
As a wholly owned subsidiary these companies will report their annual accounts independently from the charity.
Investment assets
The charity owns 27 residential properties that are rented to private tenants and we have continued to support all of our residential tenants to maintain their tenancy and to reduce arrears accrued during the pandemic. Our commercial tenancies were in a single building split over different areas, we have secured a new commercial tenant for the whole building.
The charity had total income of £823,890 (2021: £684,748) and total expenditure of £765,535 (2021: £783,213) which resulted in a total surplus of £58,355 (2021: £98,465 loss). Despite the surplus, it was a difficult year for the charity following the continued impact of Covid-19 and also, the closure of the Walker Park café after the arson, however the huge support from funders has ensured the charity is able to achieve the surplus. There are already promising signs in the charity for the next 12 months, so the results for 2023 are expected to continue to show improvement.
The charity earned 22.9% of its income from its own sources (rental income, interest & dividends from investments and interest from a legacy), 15.2% from charitable trading in our social enterprises and 61.9% from a wide range of sources including trusts and grant making bodies and local government funding.
YMCA Newcastle acknowledges with gratitude the support it receives from its individual donors and supporters and the following funding bodies and partners:-
BBC Children in Need Main Grant
BBC Children in Need Small Grant
Bernicia Foundation
Community Foundation Tyne and Wear
Community Renewal Fund
Dr Brand Trust
Douglas Wood Foundation
Hadrian Trust
HAF – StreetGames
HAF Best Summer Ever
Heritage Lottery Fund
Leathersellers Foundation
Linden Family Trust
Newcastle City Council; Partnership Fund, Newcastle Fund, Newcastle Youth Fund
North of Tyne Combined Authority
Postcode Neighbourhood Trust
Thomas Wall Trust
Virgin Money Foundation
Virgin Money Foundation Community Anchors Fund
WA Handley Charitable Trust
Investment policy and objectives
The Memorandum and Articles of Association allows the Association to invest in such investments, securities or property as may be thought fit, the Trustees had planned to acquire additional assets with debt finance during this reporting period. They postponed this for a further year to the next reporting period so that our full focus was on supporting the beneficiaries.
The Charity's assets, both property and cash are being held to carry out its charitable objectives. The application of the Charity's funds continues to be in developing and sustaining work with the local community and young people living in deprived conditions, who may find themselves marginalised or in situations of need.
Reserves policy
The reserves policy is kept under regular review and target levels are adjusted as assessments of risk and other factors develop or change.
Free reserves are the unrestricted funds which the charity has freely available to spend on the charity's purposes. The charity targets free reserves of between £250,000-£500,000 which is the expected level of reserves required to cover 6-12 months of unrestricted fund expenditure.
As at 31 March 2022, free reserves totalled -£224,435 (2021: -£155,385). The impact of Covid-19 and the fire at Walker Park café has had a detrimental impact on the charity's free reserves and it continues to be in deficit
The charity is hopeful that with continued funding and a full year of little Covid-19 interruption, it should have a positive impact to the charity's free reserves.
The reserves range recognises that there is likely to be an increase in the expenditure over the next 12 months due to inflationary increases.
Financial projections indicate that free reserves are expected to improve, however it is unlikely the reserves will be able to reach the charity's reserves policy levels. Despite this, the policy is a target and the charity will work towards these levels over the next few years.
Financial risk management policy
The charity’s principal financial instruments comprise cash and cash equivalents. Other financial assets and liabilities, such as trade creditors and trade debtors, arise directly from the charity’s operating activities. The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place.
The main risks associated with the charity’s financial assets and liabilities are set out below. The charity does not undertake any hedging activity.
Interest rate risk
The charity invests surplus cash in short term fixed and variable rate interest yielding deposit accounts. Therefore financial assets, liabilities, interest income and cash flows can be affected by movements in interest rates. However, the trustees do not consider there to be any significant exposure.
Price risk
There is no significant exposure to changes in the carrying value of financial liabilities.
Liquidity risk
The charity aims to mitigate liquidity risk by managing cash generated by its operations. Capital expenditure is minimal but is approved by the trustees and flexibility is maintained by retaining sufficient surplus cash in readily accessible bank accounts.
Foreign currency risk
The charity’s principal transactions are in pounds sterling, with a relatively limited number of transactions in foreign currency. The charity does not consider the risk to be of such significance to warrant any hedging activity.
Other risks
The following risks were identified and appropriate controls put in place and monitored.
Safeguarding incident
Incident involving beneficiary behaviour
Incident involving staff behaviour
Incident involving volunteer behaviour
Incident involving contractor or supplier
Fraud
Insufficient charitable income
Insufficient trading income from Social Enterprises
Insufficient beneficiaries to meet terms of funding agreements and contracts
Reduction in liquid reserves
Voids in investment properties
Loss of key staff
Long term loss of operational properties following fire, flood or natural disaster
Reputation risk from incidents involving other YMCAs
In this reporting period the Board reviewed the following policies:-
Health and Safety manual
Safeguarding polic y
Sickness policy
Risk management policy
Equality and diversity policy
Whistleblowing policy
Data protection policy
Disclosure and barring
Grievance
Weapons policy
There is no change to our 5 year strategic and operation plans agreed in the 2020 reporting period.
Our Strategic Goals
Our operational plans for the next 5 years will be written to enable us to achieve our strategic goals which are:
1. Ensure the long term financial security and sustainability of the charity in an unpredictable economic climate.
2. Ensure that our resources deliver the maximum economic and social value and achieve our charitable objectives.
3. Ensure that our services meet accredited quality standards.
In the next reporting period we intend to:
1. Consolidate our charitable service provision and continue to support the community and its young people through the cost of living and fuel poverty crisis.
2. Build or social enterprise to increase both the social and economic value it generates.
3. Leverage the value from our unencumbered investment properties through borrowing for additional investment.
4. Complete phase 1 of our “designing where we live” research project
5. Working in partnership with BIOHM Ltd to complete the planning for a BIOMILL manufacturing facility that will employ up to 50 beneficiaries in the next 3 years.
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
The charity's full name is Newcastle upon Tyne Y.M.C.A.. It is a registered charity in the United Kingdom, Charity No: 1070578 and a company limited by guarantee, registered in England No: 3582739.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Recruitment and appointment of new trustees
Directors may from time to time appoint new directors of the charity, whether to fill a casual vacancy or by way of addition to the Board, provided that the prescribed maximum term is not then exceeded. Directors are appointed for three years and are eligible for re-election for a further three year term.
When recruiting Directors, the Board looks for individuals with skills and experience which are of value to the YMCA and which may not be represented by existing Directors. Directors are recruited by recommendation, by personal invitation, application from volunteer websites, agencies or from young people who have previously used the services of the YMCA. Anyone wishing to become a Director is required to undergo a check with the Disclosure and Barring Service and sign a declaration that they are not debarred from holding office, they also complete an online safeguarding course.
Before being appointed, Directors are required to meet with the Chair of the Board and the Chief Executive who outline the mission, structure, governance and financial management of the organisation and explain the responsibilities of trustees/directors. New directors are encouraged to visit each YMCA project site to observe the work done by the organisation and they may become members of the advisory sub-committees.
Board of Directors
During this reporting year 10 individuals held the position of Director and 2 individuals were co opted onto the Board. There were 7 males and 5 females all of whom identify as being white British ethnicity. The youngest is 29, 7 are aged between 30 and 50, 2 are over 60 and their average age is 52
During this reporting year the Board met 7 times. The subcommittees were suspended because of the pandemic un til Q4 and each met 2 times. The directors voluntarily gave approximately 528 hours of their time to govern the conduct of the charity's activities.
Organisational structure
The charity is managed by a Board of Directors and a sub-committee structure. The Chief Executive attends meetings of the Board of Directors and the sub-committees but has no voting rights.
A scheme of delegation is in place and day to day responsibility for the provision of services rests with the Chief Executive. The Chief Executive is responsible for ensuring that the charity delivers the services agreed by the Board of Directors and ensuring adequate support and supervision of the staff team.
Officers
At the Annual General Meeting on 21st September 2021, Stephen Kerry was appointed as Chair and Neil Jackson was appointed as Treasurer, for the period to the next AGM.
Key management remuneration
None of the directors receive any remuneration for their services. Key management personnel received remuneration totalling £71,383 during the year. The pay of senior staff is kept under review by the Board of directors.
Related parties
In so far as it is complementary to the charity's objects, the charity is guided by the national YMCA guidance and local and national youth policy.
Insurance
Aston Lark Insurance Brokers were appointed as our insurance brokers.
Indemnity insurance
The Charity holds indemnity insurance cover in respect of the Directors of the Charity.
Political contributions
The Charity made no political contributions during the year.
Creditor payment policy
It is the Association's policy, in respect of all suppliers, to agree the terms of payment when entering into a transaction, to ensure that suppliers are aware of those terms of payment, and that the Association abides by them.
In accordance with the company's articles, a resolution proposing that Robson Laidler Accountants Limited be reappointed as auditor of the company will be put at a General Meeting.
The trustees' r eport was approved by the Board of Trustees.
Opinion
We have audited the financial statements of Newcastle Upon Tyne Y.M.C.A. (the ‘charity’) for the year ended 31 March 2022 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice) .
In our opinion, the financial statements:
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
In auditing the financial statements, we have concluded that the trustees' use of the going concern basis of accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Other information
The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:
the information given in the financial statements is inconsistent in any material respect with the trustees' r eport; or
sufficient accounting records have not been kept; or
the financial statements are not in agreement with the accounting records; or
we have not received all the information and explanations we require for our audit.
As explained more fully in the s tatement of trustees' r esponsibilities, the trustees, who are also the directors of the charity for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the trustees are responsible for assessing the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.
We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below:
The risk of material misstatement due to error or fraud has been assessed in conjunction with how internal controls may mitigate any such risk. These controls are reviewed as part of the audit by performing systems walkthroughs to ensure they are operating effectively. Other substantive testing is also performed on all material balances and therefore and instances of non-compliance should be identified or considered as insignificant.
A further description of our responsibilities is available on the Financial Reporting Council’s website at: https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.
Use of our report
This report is made solely to the charity’s trustees, as a body, in accordance with part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.
Robson Laidler Accountants Limited is eligible for appointment as auditor of the charity by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.
Material ot her e xpenditure
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The notes on pages 17 to 31 form part of these financial statements.
Newcastle Upon Tyne Y.M.C.A. is a company limited by guarantee incorporated in England and Wales and also a registered charity. The registered office is c/o Robson Laidler Accountants Ltd, Fernwood House, Fernwood Road, Jesmond, Newcastle upon Tyne, NE2 1TJ.
The financial statements have been prepared in accordance with the charity's Deed of Trust, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The financial statements are prepared in sterling , which is the functional currency of the charity . Monetary a mounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention, . The principal accounting policies adopted are set out below.
The financial statements have been prepared on a going concern basis on the ground that current and future sources of funding or support will be more than adequate for the charity's needs. The Trustees have considered a period of 12 months from the balance sheet date and consider no further disclosures relating to the charity's ability to continue as a going concern need to be made.
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
Allocation and apportionment of costs
Costs are allocated between charitable activities and governance costs according to the nature of the cost.
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities .
The charity opts to capitalise all fixed assets costing over £2,000. Purchases below this level are expensed to the Statement of Financial Activities in the year.
Investment property is shown at current market value. The aggregate surplus arising from changes in market value is recognised in the statement of financial activities.
Fixed asset investments are initially measured at transaction price excluding transaction costs, and are subsequently measured at fair value at each reporting date. Changes in fair value are recognised in net income/(expenditure) for the year . Transaction costs are expensed as incurred.
A subsidiary is an entity controlled by the charity. Control is the power to govern the financial and operating policies of the entity so as to obtain benefits from its activities.
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any ) .
Stocks are stated at the lower of cost and estimated selling price less costs to complete and sell . Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the stocks to their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost.
Net realisable value is the estimated selling price less all estimated costs of completion and costs to be incurred in marketing, selling and distribution.
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
The charity is exempt from corporation tax on its charitable activities.
Newcastle upon Tyne Y.M.C.A. participates in a multi-employer defined benefit pension plan for employees of the Y.M.C.A. in England, Scotland and Wales, which was closed to new member's and accruals on 30 April 2007.
The plan's actuary has advised that it is not possible to separately identify the assets and liabilities relating to the Newcastle upon Tyne Y.M.C.A., therefore the scheme is accounted for as a defined benefit contribution scheme.
As described in note 21 to the financial statements, Newcastle upon Tyne Y.M.C.A. does however, have a contractual obligation to make pension deficit payments of £37,165 pa over the period to 30 April 2029, accordingly this is shown as a liability on the Balance Sheet in these accounts.
The liability is measured at its present value and the unwinding of the discount is recognised as a finance cost in the Statement of Financial Activities.
In addition, Newcastle upon Tyne Y.M.C.A. is required to contribute £5,745 pa to the operating expenses of the Pension Plan and these costs are charged to the Statement of Financial Activities as made.
Rentals payable under operating leases, including any lease incentives received, are charged as an expense on a straight line basis over the term of the relevant lease.
Debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
In applying the accounting policies, the trustees consider that the judgement that has the most significant effect on the amounts recognised in the financial statements, is the interest rate used to discount the future pension deficit reduction payments. This has been set at 3.6% in line with the yield on high quality corporate bonds.
Grants
Room hire
Walker Park
Urban Mushroom
Room hire
Walker Park
Rent received
Purchases
Walker Park
Youth Work
Urban Mushroom
Community
Walker Park
Youth Work
Urban Mushroom
Insurance and affiliation fees
Printing, postage and stationery
Motor and travel costs
Programme costs
Bank charges
Service charges
Staff recruitment & DBS checks
Staff training
Room hire and hire of equipment
Rates and water
Light and heat
Cleaning, repairs and maintenance
Building expenses
Telephone, printing, postage and stationery
Insurance
Advertising
Sundry expenses
Conferences, hospitality and training
YMCA pension scheme deficit
Investors in people
Grant repayable
Bad debts
The average monthly number of employees during the year was:
In addition pension payments of £54,680 (2021: £52,187) were paid to YMCA Pension Scheme, £18,154 (2021: £18,222) of which is reflected in the Statement of Financial Activities and £36,526 (2021: £33,965) of which reduces the brought forward pension liability.
The freehold properties were re-valued on 31 May 2019 by R W Jackson Chartered Surveyors and Property Consultants at £275,000. All of the valuations were based on the current open market freehold value of the premises in their existing condition. Subsequent improvements amounting to £125,592 have been valued at cost.
The investment properties were revalued on 31 May 2019 by R W Jackson Chartered Surveyor and Property Consultants. The valuation was based on the current market open market freehold value of the premises in their existing condition. Properties acquired since this date are shown at cost, which the trustees believe represents fair value.
Accruals and deferred income includes grant income deferred at the year end amounting to £129,028 (2021: £155,170)
Newcastle Upon Tyne Y.M.C.A. participated in a contributory pension plan providing defined benefits based on final pensionable pay for employees of Y.M.C.As in England, Scotland and Wales. The assets of the Y.M.C.A. Pension Plan are held separately from those of Newcastle Upon Tyne Y.M.C.A. and at the year end these were invested in the Mercer Dynamic De-risking Solution, 40% matching portfolio and 60% in the growth portfolio and Schroder (property units only).
The most recent completed three year valuation was as at 1 May 2020. The assumptions used which have the most significant effect on the results of the valuation are those relating to the assumed rates of return on assets held before and after retirement of 2.59% and 1.09% respectively, the increase in pensions in payment of 2.99% (for RPI capped at 5% p.a.), and the average life expectancy from normal retirement age (of 65) for a current male pensioner of 22.0 years, female 24.4 years, and 23.7 years for a male pensioner, female 26.1 years, retiring in 20 years time. The result of the valuation showed that the actuarial value of the assets was £146.1m. This represented 79% of the benefits that had accrued to members.
The Pension Plan was closed to new members and future service accrual with effect from 30 April 2007. With the removal of the salary linkage for benefits all employed deferred members became deferred members as from 1 May 2011.
The valuation prepared as at 1 May 2020 showed that the Y.M.C.A. Pension Plan had a deficit of £36 million. Newcastle Upon Tyne Y.M.C.A. has been advised that it will need to make monthly contributions of £4,573 from 1 May 2021. This amount is based on the current actuarial assumptions (as outlined above) and may vary in the future as a result of actual performance of the Pension Plan. The current recovery period is 8 years commencing 1st May 2021.
In addition, Newcastle Upon Tyne Y.M.C.A. may have over time liabilities in the event of the non-payment by other participating Y.M.C.As of their share of the Y.M.C.A. Pension Plan's deficit. It is not possible currently to quantify the potential amount that Newcastle Upon Tyne Y.M.C.A. may be called upon to pay in the future.
Walker Fund
This represents funds raised for youth work to be undertaken within Walker.
Youth Services
This represents funds received for other specific youth projects.
Youth Work
This represents funds received from Virgin Money, Sir James Knott Trust and John Lewis, for specific youth work projects. The funds have now ended.
Urban Mushrooms
This represents funds received which are reinvested into specific youth projects based around farming mushrooms in unused urban spaces in the city centre.
Isolation Fund
This fund comprises monies from the Lottery which are to be used in a project tackling isolation.
Community Fund
This fund comprises monies to help the community throughout COVID.
The auditor's report was unqualified.
At the reporting end date the charity had outstanding commitments for future minimum lease payments under non-cancellable operating leases, which fall due as follows:
There were no disclosable related party transactions during the year (2021 - none) .
Details of the charity's subsidiaries at 31 March 2022 are as follows:
The charity had no debt during the year.